Senior Civil Defense Litigation Assistant

Hinshaw & Culbertson LLP; Fort Lauderdale (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

Hinshaw & Culbertson LLP is seeking a litigation secretary to support a group of attorneys across multiple Florida offices, including Miami, Tampa and Fort Lauderdale. The role emphasizes civil defense litigation, trials, arbitrations, and mediations with a strong focus on confidentiality and client service.

The ideal candidate will bring five years of civil defense litigation secretarial experience, top organizational skills, and proficiency with Outlook, Word, Excel, iManage, InTapp, Chrome

Qualifications

• High School diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of five years of civil defense litigation legal secretarial experience.
• Strong organizational skills, efficiency and detail orientation.
• Knowledge of state and federal court rules, including e-filing, where applicable.

Responsibilities

• Prepares, edits, files and may compose legal documents such as pleadings and motions; e-files where required.
• Communicates with clients, counsel, court personnel and external parties; coordinates with office resources.
• Reviews mail, opens new files, checks conflicts of interest, maintains files and storage.
• Maintains confidentiality and professional conduct; supports calendars and deadlines.
• Schedules depositions, meetings and court dates; coordinates travel and reminders.
• Works collaboratively in a team; participates in meetings and shares workflow tips.
• Uses team software to log and manage workflow; performs other duties as assigned.

Skills

Civil defense litigation

Office software

Communication skills

Time management

Teamwork

Education

Bachelor’s degree preferred

Tools

Outlook

Microsoft Word

Excel

iManage

InTapp

Chrome River

Adobe

Job description

Hinshaw & Culbertson LLP is seeking a litigation secretary to support a group of attorneys across multiple Florida offices, including Miami, Tampa and Fort Lauderdale. The role emphasizes civil defense litigation, trials, arbitrations, and mediations with a strong focus on confidentiality and client service.

The ideal candidate will bring five years of civil defense litigation secretarial experience, top organizational skills, and proficiency with Outlook, Word, Excel, iManage, InTapp, Chrome