Senior Case Coordinator, Dispute Resolution

Financial Industry Regulatory Authority, Inc.; California; Híbrido; USD 44.000 - 66.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental and vision insurance

401(k) with company match

Tuition reimbursement

Commuter benefits

Paid holidays

Descripción de la vacante

FINRA in the United States is seeking a Senior Case Coordinator in Dispute Resolution Mediation. You will appoint arbitrators, schedule conferences and hearings, and generate memos and correspondence to support fair resolutions for investors and firms.

This is a hands-on, detail‑oriented role within a collaborative, hybrid work environment that values judgment and service. You will manage case lists, track deadlines, coordinate with arbitrators and parties, and maintain files and records.

Formación

• High School and 6 years of related experience or equivalent combination of education and experience.
• Bachelor's degree preferred.

Responsabilidades

• Generates, mails and/or publishes memos to the Dispute Resolution Services (DRS) Portal.
• Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists as necessary.
• Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal.
• Contacts arbitrators to serve on cases.
• Appoints and/or replaces arbitrators to cases, following established procedures.
• As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and removes arbitrators from lists, as needed.
• Sends arbitrator lists to parties and makes ranking available through the DRS portal.
• Coordinates, schedules, and notifies parties and arbitrators of the date and time of conference calls and hearings.
• Coordinates and schedules in person and video conferences and updates the case to reflect the conference information.
• Attends prehearing conferences and hearings, as assigned.
• Processes party agreements to opt-out of IPHC.
• Processes requests to postpone hearings, reschedules hearings, as necessary, and assesses applicable postponement fees.
• Maintains electronic and physical files in accordance with established procedures.
• Files and/or scans correspondence promptly and prepares files for storage.
• Inputs written case notes and hearing dates into case processing system.

Descripción del empleo

Are you a detail-driven professional who thrives at the intersection of complex problem-solving and meaningful impact? At FINRA, we don't just regulate markets — we protect investors and help ensure the integrity of the U.S. financial system. As a Senior Case Coordinator in Dispute Resolution Mediation, you'll play a pivotal role in guiding parties through one of the most constructive paths to resolution available in the financial industry. This is a role where your organizational expertise, independent judgment, and commitment to exceptional service directly contribute to fairer outcomes for investors and firms alike — all within a collaborative, hybrid work environment at one of the most respected financial regulators in the world. This position appoints arbitrators to arbitration cases, schedules/reschedules pre-hearing conferences and hearings, and performs a wide variety of tasks such as generating memos and correspondence, maintaining electronic files, and setting up hearing rooms. This is skilled administrative work in which incumbents are experienced and proficient in their assigned roles; are able to independently prioritize their work; are able to handle routine matters independently and complex matters with limited supervision; and are able to work under limited supervision.

Essential Job Functions

• Generates, mails and/or publishes memos to the Dispute Resolution Services (DRS) Portal.
• Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists as necessary.
• Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal.
• Contacts arbitrators to serve on cases.
• Appoints and/or replaces arbitrators to cases, following established procedures.
• As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and removes arbitrators from lists, as needed.
• Sends arbitrator lists to parties and makes ranking available through the DRS portal.
• Coordinates, schedules, and notifies parties and arbitrators of the date and time of conference calls and hearings.
• Coordinates and schedules in person and video conferences and updates the case to reflect the conference information.
• Attends prehearing conferences and hearings, as assigned.
• Processes party agreements to opt-out of IPHC.
• Processes requests to postpone hearings, reschedules hearings, as necessary, and assesses applicable postponement fees.
• Maintains electronic and physical files in accordance with established procedures.
• Files and/or scans correspondence promptly and prepares files for storage.
• Inputs written case notes and hearing dates into case processing system.
• Submits reservation requests for off‑site hearings and coordinates with meetings team for changes or cancelations.
• Maintains digital recording files.
• Tracks hearing exhibits, recordings, and transcripts and follows up with arbitrators and parties as needed.
• Completes form to approve arbitrator travel through ADTRAV.
• Answers general questions from constituents, parties, and arbitrators.
• Processes incoming emails from central inbox and case management system, as needed.
• Reviews and processes incoming Arbitrator Oaths and follows up when necessary.
• Processes IPHC Orders and follows up when necessary.
• Close conference calls and pay arbitrators.
• Processes pre‑hearing briefs, witness and exhibit lists.
• Processes physical checks.
• Processes arbitrator expense reports for submission to Finance.
• Cross‑trains on Reception Coordinator, Case Coordinator, Case Specialist job functions and performs them as needed.
• Trains and provides guidance to staff, as needed.
• Serves as a role model and subject matter expert for staff in the department.
• Demonstration of FINRA’s values.
• Collaboration, both in‑person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Other Responsibilities

• Additional duties as required by management, including Presentations.

Education/Experience Requirements

• High School and 6 years of related experience or equivalent combination of education and experience.
• Bachelor's degree preferred.

Working Conditions

Hybrid work environment, with defined in‑person presence requirements. Work is normally performed during a 40 hour work‑week. Minimal travel may be required. Some overtime may be required. Limited opportunity to work from home may be available, depending on business needs. For work that is performed in Los Angeles and San Francisco, CA, CO, CT, IL, PA, MA, MD, VA, WA, DC, NY, NJ, WA please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and market considerations.

Salary Range

• Los Angeles, CA: $31.88 - $47.81
• San Francisco, CA: $33.40 - $50.10
• Boston, MA: $30.22 - $53.07
• Chicago, IL: $28.94 - $50.91
• Denver, CO: $26.37 - $46.23
• Jericho, NY: $30.22 - $53.07
• Jersey City, NJ: $31.54 - $55.49
• Philadelphia, PA: $28.94 - $50.91
• New York, NY: $31.54 - $55.49
• Rockville, MD: $30.22 - $53.07
• Tysons, VA: $30.22 - $53.07
• Washington, DC: $30.22 - $53.07
• Woodbridge, NJ: $30.22 - $53.07
• Connecticut State: $26.37 - $55.49
• Washington State: $26.37 - $55.49

Benefits and Compensation

• Employees may be eligible for a discretionary bonus in addition to base pay.
• Non‑exempt employees are also eligible for overtime pay in accordance with federal, state, or local law.
• As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance.
• Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short‑and‑long‑term disability, long‑term care, business travel accident, disability and legal.
• FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA‑funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.
• Time Off and Paid Leave* FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time‑off program starting at 15 days of paid time off (increasing with years of service, up to 25 days), 5 personal days, and 9 sick days, unless otherwise required by law (all pro‑rated in the first year). Additionally, we are proud to support our communities by providing two volunteer service days (based on full‑time schedule). Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full‑time employees receive nine paid holidays.

Important Information

FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker‑dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code’s investment and securities account restrictions, and new employees must comply with those investment restrictions—including disposing of any security issued by a company on FINRA’s Prohibited Company List or obtaining a written waiver from their Executive Vice President—by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e‑feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e‑feed within three months of beginning employment. You can read more about these restrictions here. As standard practice, employees must also execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company’s policy on nepotism.

Washington state applicants: click here for required notice(s).

Search Firm Representatives

Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.

Equal Opportunity Employer

FINRA is an Equal Opportunity Employer.

All qualified applicants receive consideration for employment without regard to any legally protected category, including race, color, age, national origin, ethnicity, religion, disability, genetic information, military or veteran status, sex, or any other status or classification protected by state or local law.

FINRA strives to make our career site accessible to all users.

If you need a disability‑related accommodation for completing the application process, please contact FINRA’s Employee Relations team at 240‑386‑4865 or by email at [e-mail].

Please note that this process is exclusively for inquiries regarding accommodations in the application process.

FINRA abides by the requirements of 41CFR60‑741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

FINRA abides by the requirements of 41CFR60‑300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.