Senior Capture & Proposal Manager

Nighthawk Cyber, LLC; Orlando (FL); Remote; USD 110,000 - 150,000; Full time

Benefits offered by this job

Life insurance

PTO and holidays

Tuition reimbursement

401(k) matching

Employee assistance program

Bonuses

Job summary

Nighthawk Cyber is seeking a Senior Capture & Proposal Manager to lead the full federal proposal lifecycle from start to finish. You'll coordinate with executive leadership and internal stakeholders across business development, capture, technical, contracts, and finance, driving compliant, high-quality submissions.

The role emphasizes ownership of the proposal process, leveraging AI-enabled tools while ensuring strong human oversight, strategy, and quality.

Qualifications

• 8–10+ years of experience in Federal Government contracting proposal management.
• Active Secret security clearance, or the ability to obtain.
• Experience using AI proposal platform such as GovDash.
• Proven track record managing federal proposals from solicitation through submission.
• Strong understanding of federal acquisition processes, RFP requirements, Sections L and M, evaluation criteria, and proposal compliance.
• Experience developing compliance matrices, outlines, schedules, and formal review packages.
• Strong federal proposal writing, editing, organizational, and communication skills.
• Ability to work independently, manage multiple priorities, and coordinate across a small, highly collaborative team.

Responsibilities

• Lead federal proposals from solicitation release through final submission.
• Develop and manage proposal schedules, compliance matrices, outlines, assignments, review plans, and production activities.
• Coordinate with leadership, technical SMEs, and process stakeholders.
• Lead proposal kickoffs, status meetings, and executive reviews.
• Write, edit, and refine proposal content for compliance, clarity, responsiveness, and quality.
• Support development of win themes, discriminators, executive messaging, resumes, past performance, and staffing approaches.
• Support capture, opportunity qualification, bid/no-bid decisions, customer and competitor research, teaming materials.
• Maintain and improve proposal templates, reusable content, resumes, and proposal processes.
• Leverage AI-enabled tools to improve proposal development, content reuse, compliance, and efficiency.
• Capture lessons learned and continuously improve proposal processes.

Skills

Federal proposals

Security clearance

GovDash AI

Proposal writing

MS Office

SharePoint

Independent work

Tools

GovDash

Microsoft Office

SharePoint

Job description

Location: Remote – Florida
Clearance: Secret preferred
Travel: Occasional travel may be required

Company Overview

Nighthawk Cyber is a premier solutions provider, delivering Cybersecurity, Enterprise IT, & Data Analytics Solutions to the Federal, Defense, and Intelligence communities. Headquartered in Orlando, Florida, our team of professionals boasts an array of industry-leading certifications and decades of experience supporting clients across a wide range of domains and environments. Nighthawk offers a sophisticated approach to normalization and integration of various cyber capabilities with a depth of expertise developing, enhancing, integrating, and transitioning operational cyber capabilities.

Nighthawk is a recipient of the Department of Labor Gold Medallion award and the VETS Indexes Award in recognition of our commitment to support the hiring and professional development of U.S. Veterans.

Position Overview

Nighthawk Cyber is seeking an experienced Senior Capture & Proposal Manager to lead the full federal proposal lifecycle across our growing portfolio. This role will serve as the central coordinator for proposal efforts, working closely with executive leadership and internal stakeholders across business development, capture, technical, contracts, finance, and operations.
As a growing small business, we operate collaboratively and often across traditional functional lines. The ideal candidate is comfortable taking ownership of the proposal process while also supporting capture, business development, and related growth activities as needed.

The Senior Capture & Proposal Manager will play a key role in integrating and maximizing an AI-enabled proposal platform, while ensuring strong human oversight, strategy, and quality throughout the proposal process.

What You Will Do

• Lead federal proposals from solicitation release through final submission.
• Develop and manage proposal schedules, compliance matrices, outlines, assignments, review plans, and production activities.
• Coordinate closely with leadership, technical SMEs, and other process stakeholders.
• Lead proposal kickoffs, status meetings, and Pink, Red, Gold, and executive reviews.
• Write, edit, and refine proposal content for compliance, clarity, responsiveness, and quality.
• Support development of win themes, discriminators, executive messaging, resumes, past performance, and management or staffing approaches.
• Support capture, opportunity qualification, bid/no-bid decisions, customer and competitor research, teaming materials, and other pursuit activities.
• Maintain and improve proposal templates, reusable content, past performance, resumes, and proposal processes.
• Leverage AI-enabled tools to improve proposal development, content reuse, compliance, and efficiency.
• Capture lessons learned and continuously improve Nighthawk’s proposal processes and supporting infrastructure.

Required Qualifications

• 8–10+ years of experience in Federal Government contracting proposal management.
• Active Secret security clearance, or the ability to obtain.
• One or more years of experience using AI proposal platform, such as GovDash.
• Demonstrated experience managing federal proposals from solicitation through submission.
• Strong understanding of federal acquisition processes, RFP requirements, Sections L and M, evaluation criteria, and proposal compliance.
• Experience developing compliance matrices, outlines, schedules, and formal review packages.
• Strong federal proposal writing, editing, organizational, and communication skills.
• Ability to work independently, manage multiple priorities, and coordinate effectively across a small, highly collaborative team.
• Proficiency with Microsoft Office, SharePoint, Adobe Acrobat, and collaboration tools.
• Must reside in Florida and be able to work remotely. While day-to-day work will be performed remotely, the Senior Proposal Manager will periodically support in-person business development, industry, and corporate events within Florida. The ability to attend these events as needed is an important part of the role.

Preferred Qualifications

• Prior experience supporting Capture, Business Development, Contracts, and/or Subcontracts Management.
• Familiarity with Shipley or similar federal proposal methodologies.
• Experience supporting DoD, DHS, or other federal customers.

Benefits Overview

Our total compensation package was strategically designed to reward employees with competitive benefits including:

• Options for supplemental life, disability, accident, critical illness, pet, and other policies
• Generous Leave Policy (11 Federal Holidays, 3 weeks PTO, Unlimited Sick Leave, Military Leave, Bereavement and Jury Duty)
• Tuition Reimbursement (Education & Training)
• 401(k) Matching and no vesting period
• Employee Assistance Program
• Referral & Performance bonuses