Senior Business Office Manager - Finance & HR

HallKeen Assisted Living Communities; Chicopee (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

HallKeen Assisted Living Communities seeks a Business Office Manager to oversee the community's business office operations, including AR, AP, and payroll, and to administer on-site benefits. The role reports to the Executive Director and supports month-end close and financial reporting.

The ideal candidate holds an associate degree in accounting or related field with 2+ years of relevant experience; 3–5 years in business office management is preferred. Proficiency in Microsoft Office is required.

Qualifications

• Requires an associate degree in accounting/business or related field and 2+ years of experience in business office functions.
• 3–5 years in business office management or accounting preferred.
• Working knowledge of GAAP and federal/state employment law.
• Must pass criminal background check and medical certification per state regulations.

Responsibilities

• Oversee resident data in systems and ensure billing systems reconcile with move-in data.
• Manage accounts receivable incl. monthly billing, adjustments, cash receipts, aging reports.
• Manage accounts payable incl. vendor setup, expenses tracking, timely processing.
• Administer employment benefits, payroll data submission, and timekeeping coordination.
• Support month-end close with Executive Director and prepare variance reports.
• Assist in special projects and maintain orderly employee files in compliance with policies.

Skills

GAAP knowledge

Employment law knowledge (federal &amp

Office software proficiency

Business Office management experience

Education

Associate degree in Accounting/Business or related field

Tools

Microsoft Office

Job description

HallKeen Assisted Living Communities seeks a Business Office Manager to oversee the community's business office operations, including AR, AP, and payroll, and to administer on-site benefits. The role reports to the Executive Director and supports month-end close and financial reporting.

The ideal candidate holds an associate degree in accounting or related field with 2+ years of relevant experience; 3–5 years in business office management is preferred. Proficiency in Microsoft Office is required.