Senior Business Coordinator - Maintenance - Offsite Clinics

UTMB Health; Galveston (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

UTMB Health in Galveston, TX is seeking a Senior Business Coordinator to manage and coordinate administrative and business management activities across offsite clinics. The role emphasizes process management of financial, human resources, and administrative support functions with initiative.

The ideal candidate will have a bachelor’s degree and 2+ years of office experience, and be capable of handling budgeting, reporting, and executive assistance.

Qualifications

• Bachelor’s degree or equivalent and two (2) years of office-related experience.
• Strong organizational and analytical skills.
• Experience handling financial and HR related tasks is preferred.

Responsibilities

• Manage financial, HR, and administrative support for the department.
• Coordinate staff activities and assist with processes/procedures.
• Prepare reports and support budgeting and cost analyses.
• Provide executive-level administrative support and scheduling.
• Liaise with UTMB departments, vendors, and leadership as needed.
• Ensure compliance with policies and internal controls.

Skills

Fast-paced work

Multitasking

Initiative / self-starter

Time management

Education

Bachelor’s degree or equivalent

Job description

Senior Business Coordinator - Maintenance - Offsite Clinics

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2605616

Minimum Qualifications:

Bachelor’s degree or equivalent and two (2) years of office-related experience.

Preferred Qualifications:

Prior experience and working knowledge of UTMB applications and processes, including:

• PeopleSoft FMS and HCM
• Kronos
• Procurement processes
• Requisition management
• Purchase order facilitation

Job Summary:

To manage, coordinate, and directly support the administrative and business management and/or staff activities within a Process/Department.Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Job Duties:

(Financial-related tasks)

• Maintains the financial stability of Process through effective and accurate inventory control and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
• Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
• Conducts cost studies and monitors Process’s charge structure/billing system.
• Monitors the Process’s accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action when necessary.
• Develops and maintains annual accounting and budget reports.
• Identifies variances in expenditures and makes recommendations for resolution.
• Participates in Process budget discussions and develops Process budgets.
• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
• Trains others in financial duties and responsibilities.

(HR related tasks)

• Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
• Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regard to employee disciplinary and grievance issues.

(Customer Service)

• Works with customers to provide improved reports.
• Ability to anticipate needs and schedule executives as related to projects and intervene to acquire information as necessary.
• Responsible for administrative support tasks at the executive level.
• Ensure smooth and seamless service in the executive office, managing day-to-day activities.
• Ability to think independently and make decisions as necessary.
• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

(Miscellaneous)

• Stays current with applicable policies, procedures, rules and regulations
• Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
• Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
• Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Responsible for ordering and distributing supplies
• Performs related duties as required.

Knowledge/Skills/Abilities:

• Ability to work in a fast-paced environment while remaining on task and meeting deadlines
• Self-starter with strengths in multitasking, strategic thinking, and time management
• Ability to change focus in a demanding environment with ever-shifting priorities

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Partially remote, to be determined by the department. Monday through Friday, 8 am to 5 pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation