Senior Budgeting Analyst/Budgeting Analyst Tr 1/Tr 2 (NY HELPS)

NYS Division of Homeland Security & Emergency Services; Latham (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

NYS Division of Homeland Security & Emergency Services is seeking a Senior Budgeting Analyst or Trainee to oversee budgeting analyses within the Finance Unit of the Office of Disaster Recovery. The role involves preparing spending plans, monitoring expenditures, and coordinating with state agencies on budgetary reporting.

Trainees may progress to Senior Budgeting Analyst with demonstrated experience; telecommuting options exist per program guidelines.

Qualifications

• Experience in budget estimation, justification, and expenditure control functions.
• Substitution rules allow degree substitutions for specific experience requirements.
• Ability to produce budgeting analyses and reports for senior staff.

Responsibilities

• Prepare, monitor, and adjust program spending plans based on data.
• Develop FEMA Public Assistance projects securing federal revenue.
• Evaluate resources for new initiatives and services.
• Review budgeting issues, project status, deadlines, and guidelines.
• Allocate, monitor, and report on disbursements and revenue.
• Coordinate with state agencies on inquiries and reporting.
• Review and approve purchase coding in the system.
• Generate and track agency purchase requests in ASCA.
• Investigate new budgeting ideas and systems for improvement.
• Prepare budget journals in the SFS and present analyses.

Skills

Budget estimation

Justification

Expenditure control

Financial reporting

Data analysis

Budget development

Communication

Education

Associate degree

Bachelor's degree

Master's degree

J.D.

Job description

Duties Description

The incumbent of this position will report to the Finance Unit within the Office of Disaster Recovery.

Description

Duties Description

The incumbent of this position will report to the Finance Unit within the Office of Disaster Recovery.

Duties Include But Are Not Limited To The Following

• Prepare, monitor, and adjust various program spending plans based on budgeted and actual expenditure data.
• Develop DHSES FEMA Public Assistance Projects securing millions of dollars in federal revenue.
• Evaluate and quantify necessary resources required for new initiatives and services.
• Review and analyze current budgeting problem areas, status of current projects, and deadlines and agency guidelines to determine project priorities.
• Allocate, monitor, and report on assigned program area disbursements and revenue.
• Correspond with DHSES staff, the Division of the Budget, the Office of the State Comptroller, and other State agencies to ensure inquiries are handled and reporting requirements are met.
• Review and approve coding for purchase requests through the agency’s Purchase Request system.
• Coordinate with the Business Services Center within the Office of General Services on budget coding errors and corrections to ensure the continuation of the daily operations of the agency.
• Generate and track agency purchase requests in the Agency Spending Controls Application (ASCA).
• Gather additional background information through a review of related reports, past experiences, and through interviews with program staff. Incumbent may confer with or report to supervisor on relevant criteria.
• Investigate, identify, and evaluate new ideas, techniques, practices,and systems which may be of value in performing budgeting analyses.
• Recommend interchange of funds between program areas as authorized, to support the agency’s spending needs.
• Prepare and submit budget journals in the Statewide Financial System(SFS).
• Analyze data pertaining to various program objectives to develop appropriate findings.
• Identify and analyze potential solutions and develop recommendations based on findings.
• Present budget information and analyses to program staff or supervisory staff either in writing or orally.
• Potential to supervise staff and perform the full range of supervisory duties.
• Perform other duties and special projects as required.
• Possession and maintenance of a valid Driver’s License issued by the Department of Motor Vehicle is required or otherwise demonstrate the capacity to meet the transportation needs of the position.
• Work schedule may vary based on operational need.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Qualifications

Minimum Qualifications

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS, or 55 b/c,candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.

• Senior Budgeting Analyst level requirements:
• Budgeting Analyst Trainee 1 (equated to SG-14): Four years of experience in budget estimation, justification, and expenditure control functions.
• Budgeting Analyst Trainee 2 (equated to SG-16): Five years of experience in budget estimation, justification, and expenditure control functions.
• Senior Budgeting Analyst, SG-18: Six years of experience in budget estimation, justification, and expenditure control functions.

Substitutions: An associate degree may substitute for two years of specialized experience; a bachelor's degree may substitute for four years of specialized experience; a master's degree may substitute five years of specialized experience; and a J.D. may substitute for six years of specialized experience.

Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a Senior Budgeting Analyst, SG-18.

REASSIGNMENT/TRANSFER

Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Senior Budgeting Analyst and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position for transfer under section 70.1 or 52.6 as appropriate of the Civil Service Law.

NOTE: Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the Career Mobility website(careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.