DHSES Program Administrator 2 (NY HELPS)

NYS Division of Homeland Security & Emergency Services; Latham (NY); On-site; USD 85,000 - 140,000; Full time

Job summary

The NYS Division of Homeland Security and Emergency Services is seeking an experienced program administrator to oversee federal disaster assistance grants in the Hazard Mitigation Unit. You will work with state and local partners to advance DRP objectives and ensure compliance with applicable regulations.

This role requires several years of grant management experience, the ability to interpret complex policies, and strong leadership of staff.

Qualifications

• Seven years of experience administering federal, state, or locally funded grant programs.
• Experience with disaster mitigation or recovery project funding and grant processing.
• Knowledge of federal regulations and FEMA programs.
• Telecommuting eligibility per agency guidelines.

Responsibilities

• Provide management oversight for federal disaster assistance grants to mitigate infrastructure and implement mitigation measures.
• Advise DHSES leadership on DRP objectives, strategies, rules, and regulations.
• Prepare comprehensive written and verbal reports and analyses for DHSES and State leadership.
• Monitor FEMA program deadlines and coordinate with FEMA regions and state staff.
• Direct the preparation of grant applications and supplemental information for FEMA assistance.
• Supervise staff and manage special projects; travel may be required.

Skills

Grant administration

Disaster recovery program

Federal regulations understanding

Stakeholder communication

Education

Associate degree or higher

Job description

Duties Description

The incumbent of this position will report to the Hazard Mitigation Unit within the Office of Disaster Recovery.

Description

Duties Description

The incumbent of this position will report to the Hazard Mitigation Unit within the Office of Disaster Recovery.

Duties Include But Are Not Limited To The Following

• Provide management level oversight for federal disaster assistance grants to mitigate at-risk infrastructure and implement mitigation measures in future disasters.
• Implement and understand program policy and priorities in support of DHSES Disaster Recovery Program (DRP) goals, and integrates applicable knowledge to assist with development and implementation of Hazard Mitigation (HM) projects.
• Understand and be conversant in federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate.
• Provide direct guidance to DHSES Hazard Mitigation Chief, DHSES leadership, the Governor's Office, state agencies/authorities, local governments, and not-for-profit organizations on DRP objectives, strategies, rules, and regulations.
• Develop and provide comprehensive written and verbal special reports and analyses for DHSES and State leadership.
• Implement and oversees new statewide objectives and priorities as needed.
• Implement practices to verify that applicants comply with FEMA requirements.
• Functions as primary subject matter expert, consultant and interpreter on all applicable state and federal laws, rules, regulations, policies, and protocols. Analyze legislation and act as a resource for internal staff, program associates, and other stakeholders.
• Initiate, participate in discussions, and monitor trends on policy and program changes and implications for states and sub-grantees with administrators and program leads in FEMA Headquarters, FEMA regions, and other states.
• Monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff.
• Interface on a regular basis with FEMA and regional staff to facilitate rapid resolutions to emerging issues and ensure that program objectives are met.
• Direct the preparation of grant applications for assistance, correspondence, and supplemental information in support of a Governor’s request for FEMA federal assistance.
• Develop and deliver training and presentations on Recovery programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations.
• Supervise permanent, temporary, and contractual staff, performing all supervisory duties as required.
• Perform other duties and special projects as required.
• Travel may be required, including during evening and weekends, approximately 10% depending on mission and assignment. Requires possession and maintenance of a valid Driver’s License is required.
• Work schedule may vary based on operational need.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Qualifications

Minimum Qualifications

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

The Qualifications Are

Seven years of experience administrating federal, state, or locally funded grant programs; preparing and processing applications for disaster mitigation or recovery projects; processing requests for grant project payments and performing financial reviews required for final payment; completing damage assessment and identification of appropriate assistance funding programs; or, reviewing action plans or planning, organizing, and coordinating disaster recovery programs involving local, state and federal agencies.

Substitutions

Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience; Ph.D. may substitute for seven years of specialized experience.

Additional Comments

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.