Senior Billing Systems & Operations Analyst

Qualia; Austin (TX); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Comprehensive health plans

401k program

Flexible time off policy

Professional development opportunities

Job summary

Qualia is looking for a Senior Billing Systems & Operations Analyst in Austin, Texas to manage their billing platform and improve its efficiency. You will partner with finance, product, and engineering teams, ensuring that the billing architecture functions smoothly.

The ideal candidate has a strong background in quote-to-cash processes and a minimum of 5 years' experience in billing operations. Join Qualia for a chance to work with a mission-driven team committed to using technology for real-world solutions.

Qualifications

• 3+ years of experience with billing tools and CPQ platforms.
• Experience in revenue operations or finance roles preferred.
• Ability to scope technical requirements and communicate effectively.

Responsibilities

• Administer Qualia's billing platform and optimize its configuration.
• Serve as the liaison between finance, product, and engineering.
• Build operational documentation for systematic financial operations.

Skills

Quote-to-Cash Expertise

Billing/CPQ Platform Depth

Problem-Solving Mindset

Project Management Expertise

Technical Aptitude

Tools

Salesforce

Ordway

Zuora

Chargebee

Job description

At Qualia, we've built the leading B2B real estate technology that transforms the home buying and selling experience into a simple, secure, and enjoyable process. Our SMB and Enterprise products bring together users from across the real estate ecosystem—homebuyers and sellers, lenders, title and escrow agents, and real estate agents—onto a single shared digital closing platform, providing greater clarity and transparency to real estate transactions. Today, through our business customers across the country, millions of consumers use Qualia to close on homes every year.

What You'll Work On

Ready to own one of the most critical systems in a scaling B2B SaaS company? In this role, you will join Qualia's Revenue Operations (RevOps) team, which provides the resources and tools that drive our accelerating momentum. As the Senior Billing Systems & Operations Analyst, you will administer Qualia's billing platform, serving as the go-to operational owner across the billing lifecycle. You will serve as the platform owner—maintaining, optimizing, and evolving it as Qualia's pricing, packaging, and payment structures grow in complexity—and build out the automation framework to ensure accuracy in our billing. You will be responsible for answering critical business questions, such as: How does a proposed new pricing or billing structure work within our architecture, and what are the limitations or risks? How do we build a billing ecosystem that is robust and automated enough to scale with the business? What is the downstream impact of product and packaging changes on provisioning, invoicing, and revenue recognition? How do we ensure all stakeholders—finance, GTM, product, and engineering—have the billing data visibility they need?

Responsibilities

• Billing Systems Administration: Own all aspects of our billing platform's configuration, optimization, and expansion. Build and maintain monitoring and alerting that surfaces data quality issues before they reach customers. Drive process standardization alongside Finance and Deal Desk to reduce billing complexity and manual intervention. Continuously refine the system to improve accuracy, automation, and reliability across the invoicing and billing lifecycle.
• Cross-Functional Partnership & Advisory: Serve as the connective tissue between finance, product, engineering, and GTM teams on all billing-related matters. Advise on how new products, discounting frameworks, payment structures, and bookings policies will function within the billing architecture. Proactively flag risks when business decisions could create downstream complexity. Own the vendor relationship, holding them accountable to SLAs and advocating for Qualia's needs on the roadmap.
• Billing Operations Documentation: Serve as the go-to owner of all things associated with systematic financial operations. Work with the billing team to build comprehensive operational documentation—runbooks, configuration guides, and process maps—so that billing system knowledge is institutional, not individual. Ensure billing data flows accurately across connected systems and that every team with a dependency on billing data has the visibility they need.
• Leverage AI for Operational Efficiency: Qualia is an AI first company. As a systems administrator, you will be charged with leveraging LLMs and AI to drive insights and operational efficiency for our front line collections and billing teams.

Your Background That Likely Makes You a Match

• Quote-to-Cash Expertise: 3+ years of hands-on experience working with billing tools, CPQ platforms, Salesforce, or ERP systems across the quote-to-cash lifecycle. You understand how pricing, quoting, invoicing, and revenue recognition connect.
• Billing/CPQ Platform Depth: Direct experience administering or deeply configuring billing platforms, CPQ tools (e.g., Salesforce CPQ, DealHub, Ordway, Zuora, Chargebee), or similar systems. You're a power user who can architect solutions, not just execute within existing configurations.
• An Owner's Mentality: You take pride in your work and view what you do as a part-owner and builder of Qualia. You view your business unit's success as your own.
• A Problem-Solving Mindset: You anticipate challenges and complications, know when to escape, and understand what tradeoffs should be made—especially when evaluating system changes and their downstream impacts.
• An Eye for Operations: You think in systems, not tasks. You instinctively map how a change in one place impacts teams downstream, and you build documentation, monitoring, and enablement to make operations resilient.
• Technical Aptitude: You are comfortable learning new technologies quickly, understanding how systems integrate, and can scope technical requirements while communicating effectively with both technical and non-technical stakeholders.
• Project Management Expertise: You can scope a complex project, break it into manageable tasks, and execute against a work plan. You communicate deliverables regularly, avoid preventable emergencies, and always consider enablement.
• A Drive to Execute: You have a strong desire to drive impact and demonstrate urgency with projects big and small—from quick system fixes to comprehensive platform overhauls.
• A minimum of 5 years of progressively increasing responsibility in billing operations, deal desk, revenue operations, or strategic finance/finance ops, with demonstrated experience in platform administration and process optimization.

Preferred Qualifications

• 5+ years in a revenue operations, finance, or deal desk role.
• Experience with Ordway, Zuora, Chargebee, or similar subscription billing platforms.
• Salesforce administration experience or certification.
• Background in environments with complex or non-standard pricing models.
• Experience with data analysis and visualization tools beyond Excel.
• Familiarity with ERP systems and revenue recognition workflows.

While this role is based in Austin, Texas, we're open to exploring remote possibilities for qualified candidates. We have other physical office locations in San Francisco, California, and Concord, New Hampshire.

Why Qualia

Qualia is made up of incredibly bright, mission-driven coworkers who are passionate about using technology to solve real-world problems—and we're growing quickly. In order to continue building an engaging and dynamic organization, we're committed to giving everyone the support they need to do great work. Our benefits package is designed to allow our team members to be their best selves, both in and out of the workplace. In addition to comprehensive health plans, a 401k program, and commuter benefits, we prioritize family and personal well-being through professional development, parental leave, and a flexible time off policy. Qualia offers a robust online onboarding program to train new hires, biweekly all hands meetings, and a variety of internal virtual events to keep employees connected.

Qualia is proud to be an equal-opportunity workplace, and we welcome applicants from all backgrounds regardless of race, color, ancestry, religion, gender identity or expression, sexual orientation, marital status, age, citizenship, socioeconomic status, disability, or veteran status.