Senior Billing Specialist

Jeffer Mangels & Mitchell LLP; Los Angeles (CA); On-site; USD 95,000 - 105,000; Full time

Job summary

Jeffer Mangels & Mitchell LLP (JMM) seeks an experienced Billing Specialist to manage monthly prebills and invoices while ensuring compliance with firm and client billing guidelines. This non-exempt role requires coordinating with attorneys and clients, overseeing the prebill process, and maintaining accurate billing data.

The position is onsite in Century City, California, with 5 days onsite for the first 30 days, transitioning to 4 days onsite and 1 day remote per week.

Qualifications

• Minimum of 3 years of legal billing experience in a law firm.
• Experience with Aderant, Elite, or another comparable legal billing system preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Partner with attorneys, clients, and internal stakeholders to prepare, review, edit, and finalize a high volume of monthly prebills and invoices in accordance with Firm and client-specific billing requirements.
• Oversee the prebill process from issuance through completion, proactively tracking outstanding prebills and following up with attorneys and other stakeholders to support timely invoice submission.
• Leverage your organizational skills to manage multiple billing addresses, split bills, multi-payer matters, consolidated and multi-matter billing, and other specialized client requirements.
• Utilize your e-billing experience to manage e-billing setup and maintenance, submit and track rates, monitor the approval process, and ensure compliance with client billing guidelines.
• Investigate, resolve, and appeal e-billing rejections while partnering with attorneys, clients, and third-party vendors to address billing issues.
• Apply your attention to detail to maintain accurate client and matter billing information, including billing addresses, rate structures, special billing requirements, and client guidelines within the Firm's billing system.
• Support the Billing Manager with day-to-day departmental operations, special projects, reporting, and process improvement initiatives.
• Demonstrate excellent client service by assisting with incoming client and attorney emails and work collaboratively with the Billing Department to provide timely, responsive service.

Skills

Legal billing experience

Billing coordination

Organization

Attention to detail

Tools

Aderant

Elite

Microsoft Word

Microsoft Excel

Outlook

Job description

Summary Jeffer Mangels & Mitchell LLP (JMM) is a client-focused law firm committed to delivering strong results. Our team values achievement, adaptability, initiative, professionalism, and resourcefulness, and we look for colleagues who share those qualities. If these values resonate with you and your experience aligns with our description below, we’d like to hear from you.

Essential Duties

• Partner with attorneys, clients, and internal stakeholders to prepare, review, edit, and finalize a high volume of monthly prebills and invoices in accordance with Firm and client-specific billing requirements.
• Oversee the prebill process from issuance through completion, proactively tracking outstanding prebills and following up with attorneys and other stakeholders to support timely invoice submission.
• Leverage your organizational skills to manage multiple billing addresses, split bills, multi-payer matters, consolidated and multi-matter billing, and other specialized client requirements.
• Utilize your e-billing experience to manage e-billing setup and maintenance, submit and track rates, monitor the approval process, and ensure compliance with client billing guidelines.
• Investigate, resolve, and appeal e-billing rejections while partnering with attorneys, clients, and third-party vendors to address billing issues.
• Apply your attention to detail to maintain accurate client and matter billing information, including billing addresses, rate structures, special billing requirements, and client guidelines within the Firm's billing system.
• Support the Billing Manager with day-to-day departmental operations, special projects, reporting, and process improvement initiatives.
• Demonstrate excellent client service by assisting with incoming client and attorney emails and work collaboratively with the Billing Department to provide timely, responsive service.

Qualifications

• Minimum of 3 years of legal billing experience in a law firm environment.
• Experience with Aderant, Elite, or another comparable legal billing system preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.

Position: Non-Exempt
Location: Century City. 5 days onsite for the first 30 days, then 4 days per week onsite, 1 day remote thereafter.
Salary: $95k - $105k base