Senior Billing and Collections Specialist

The Sliding Door Company; West Chatsworth (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Sliding Door Company in Chatsworth, CA is seeking an experienced Accounts Receivable Billing Clerk to ensure accurate and timely invoicing and to monitor collections. You will prepare and submit progress billings, manage aging, and work with internal teams to resolve discrepancies while maintaining meticulous records.

This on-site role requires strong QuickBooks and MS Office skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• 3–5 years of billing experience.
• Proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments).
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Experience with Docusign.
• Experience with PayPal Payflow Processing.
• Experience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore).
• Excellent organization and follow up skills.
• Attention to detail and accuracy.
• Must thrive in a fast-paced environment.
• Demonstrates ability to plan, organize, and multitask.
• Excellent written and verbal communication skills.
• Professional level integrity required, confidentiality

Responsibilities

• Accurate and timely invoice billing according to contractual requirements.
• Process adjustments, credit memos and refunds.
• Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers.
• Submit pay applications via GC portals (Textura, GCPay, Procore) and meet billing deadlines.
• Monitor accounts receivable and identify overdue accounts.
• Send out monthly aging statement.
• Investigate and resolve billing discrepancies.
• Work with internal teams (finance, IT, managers) to gather information and resolve issues.
• Contact customers by telephone and email, to follow up on outstanding receivable balances.
• Identify State Sales Tax agency requirements and review exemption validity.
• Enter and report daily sales to management and sales representatives.Manage Certificate of Insurance Requests.
• Knowledge of Pay Application creation.

Skills

Billing experience

Attention to detail

Organization and multitasking

Communication skills

Integrity/confidentiality

Fast-paced environment

Tools

QuickBooks

Docusign

PayPal Payflow

AIA G702/G703 GC portals

Job description

Position Overview:

This position is responsible for accurate/timely billing and monitoring Accounts Receivable functions including collection enforcement, identifying overdue accounts, contacting customers for payment, resolving billing issues and maintaining accurate financial records.

This is an on-site role working from our HQ office in Chatsworth, CA

Main Job Tasks and Responsibilities:

• Accurate and Timely invoice billing according to contractual requirements
• Process adjustments, credit memos and refunds.
• Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers
• Submit pay applications via GC portals (e.g., Textura, GCPay, Procore) and meet billing deadlines
• Monitor accounts receivable and identify overdue accounts
• Send out monthly aging statement
• Investigate and resolve billing discrepancies
• Work with internal teams (finance, IT, managers) to gather information and resolve issues
• Contact customers by telephone and email, to follow up on outstanding receivable balances
• Identify State Sales Tax agency requirements and review exemption validity
• Enter and report daily sales to management and sales representativesManage Certificate of Insurance Requests
• Knowledge of Pay Application creation

Qualifications:

• 3-5 years billing experience
• Highly proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments)
• Highly proficient in Microsoft Office (Outlook, Work, Excel)
• Experience with Docusign
• Experience with Paypal Payflow Processing
• Experience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore)
• Excellent organization and follow up skills
• Attention to detail and accuracy
• Must thrive in a fast-paced environment
• Demonstrates ability to plan, organize, and multitask
• Excellent written and verbal communication skills
• Professional level integrity required, confidentiality