Senior Billing and Collections Specialist

The Sliding Door Company; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

On-site role at HQ Chatsworth

Job summary

The Sliding Door Company is seeking an experienced billing specialist to manage accurate, timely invoicing and accounts receivable from our Chatsworth HQ. You will enforce collections, resolve billing issues, and maintain precise financial records in a fast-paced environment.

responsibilities include processing adjustments, preparing AIA/G702/G703 progress billings, submitting pay applications through Textura/GCPay/Procore, and coordinating with finance and IT to resolve issues.

Qualifications

• : 3-5 years billing experience.
• Highly proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments)
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Experience with Docusign
• Experience with Paypal Payflow Processing
• Experience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore)
• Excellent organization and follow up skills
• Attention to detail and accuracy
• Must thrive in a fast-paced environment
• Demonstrates ability to plan, organize, and multitask
• Excellent written and verbal communication skills
• Professional level integrity required, confidentiality

Responsibilities

• Accurate and timely invoice billing according to contractual requirements.
• Process adjustments, credit memos and refunds.
• Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers.
• Submit pay applications via GC portals (Textura, GCPay, Procore) and meet billing deadlines.
• Monitor accounts receivable and identify overdue accounts.
• Send out monthly aging statement.
• Investigate and resolve billing discrepancies.
• Work with internal teams to gather information and resolve issues.
• Contact customers by telephone and email to follow up on outstanding balances.
• Identify State Sales Tax agency requirements and review exemption validity.
• Enter and report daily sales to management and sales representatives.
• Manage Certificate of Insurance Requests.

Skills

Attention to detail

Organization

Communication skills

Multitasking

Timely invoicing

Tools

QuickBooks

Microsoft Office

Docusign

Paypal Payflow

GC portals (Textura/GCPay/Procore)

AIA G702/G703 forms

Job description

Position Overview:

This position is responsible for accurate/timely billing and monitoring Accounts Receivable functions including collection enforcement, identifying overdue accounts, contacting customers for payment, resolving billing issues and maintaining accurate financial records.

This is an on-site role working from our HQ office in Chatsworth, CA

Main Job Tasks and Responsibilities:

• Accurate and Timely invoice billing according to contractual requirements
• Process adjustments, credit memos and refunds.
• Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers
• Submit pay applications via GC portals (e.g., Textura, GCPay, Procore) and meet billing deadlines
• Monitor accounts receivable and identify overdue accounts
• Send out monthly aging statement
• Investigate and resolve billing discrepancies
• Work with internal teams (finance, IT, managers) to gather information and resolve issues
• Contact customers by telephone and email, to follow up on outstanding receivable balances
• Identify State Sales Tax agency requirements and review exemption validity
• Enter and report daily sales to management and sales representatives
• Manage Certificate of Insurance Requests
• Knowledge of Pay Application creation
  Qualifications** : **
• 3-5 years billing experience
• Highly proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments)
• Highly proficient in Microsoft Office (Outlook, Work, Excel)
• Experience with Docusign
• Experience with Paypal Payflow Processing
• Experience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore)
• Excellent organization and follow up skills
• Attention to detail and accuracy
• Must thrive in a fast-paced environment
• Demonstrates ability to plan, organize, and multitask
• Excellent written and verbal communication skills
• Professional level integrity required, confidentiality