Senior Associate, Paralegal

The Options Clearing Corporation; Chicago (IL); On-site; USD 76,200 - 104,500; Full time

Benefits offered by this job

Hybrid work up to 2 days

Tuition reimbursement

Student loan repayment assistance

Technology stipend

PTO and parental leave

401k match

Health benefits

Job summary

The Options Clearing Corporation (OCC) is seeking a Senior Associate, Corporate Secretary Paralegal to support the Office of the Corporate Secretary under licensed attorneys. You will help ensure governance frameworks meet regulatory requirements, with emphasis on Delaware law and fiduciary duties, across board and committee processes.

Responsibilities include drafting minutes, reviewing materials, maintaining records, onboarding new directors, and preparing stockholder materials.

Qualifications

• Must be able to work as part of a team in a capacity with strict privacy and confidentiality requirements both inside and outside the Corporation.
• Strong time management and organization skills.
• Excellent interpersonal and communication skills.
• Strong analytical and problem-solving skills.
• Detail-oriented, flexible, and creative.
• Working familiarity with Delaware corporate law preferred.
• Experience in corporate governance with a regulated entity, particularly a self- regulatory organization with the U.S. Securities and Exchange Commission, preferred.

Responsibilities

• Provide confidential functions to the Corporate Secretary, CEO, and Senior Management by producing a variety of documents such as correspondence, meeting minutes, agendas, and Board resolutions;
• Assist with the review of all Board of Directors and Committee materials prior to Board and Committee meetings including proofreading and cite checking;
• Help ensure that the Board of Director and Committee meeting material review process for executive officers is conducted in an efficient and expedient manner;
• Update and maintain records of Board of Director and Committee meetings, including those in which confidential executive session minutes have been taken, and draft appropriate resolutions;
• Draft minutes for internal governance groups for review by the Corporate Secretary;
• Prepare for the Corporation's Annual Stockholders' meeting;
• Perform internet and legal research, as necessary;
• Perform administrative functions for the Office of the Corporate Secretary including the following.
• Track and ensure compliance with internal governance functions;
• Develop, maintain, and revise Board and Committee agendas consistent with corporate requirements in charters, corporate governance principles, and By-Laws;
• Update and maintain of materials for the annual director self-evaluations;
• Prepare director skill matrices;
• Prepare and maintain written stockholder consents;
• Assist with onboarding of new directors, including updating director orientation materials, and maintaining a list and preparing a record of receipt of new director candidate documentation;
• Coordinate and maintain information received from directors on an ongoing basis;
• Update and maintain electronic corporate files, databases, email and directories;
• Utilize desktop publishing applications where required; and
• Perform other duties as required.

Skills

Team player

Time management

Attention to detail

Communication skills

Analytical thinking

Confidentiality

Delaware law familiarity

Regulatory governance

Education

Undergraduate degree

Paralegal certificate

Two years' experience in corporate secretary or governance

Tools

Microsoft Office

Adobe

Oracle

ServiceNow

Board portal systems

Job description

*****THIS POSITION IS NOT ELIGIBLE FOR VISA SPONSORSHIP*****

What You'll Do

The Senior Associate, Corporate Secretary Paralegal will work with the Office of the Corporate Secretary of the OCC under the supervision of licensed attorneys. The Paralegal will assist the Office of the Corporate Secretary in administrative functions necessary to ensure that OCC's Board and internal governance frameworks meet appropriate regulatory requirements, comply with Delaware corporate law, and fit the needs of the Corporation and its directors. The Paralegal will support the Office of the Corporate Secretary in ensuring that the Board of Directors understands and carries out its fiduciary and regulatory duties.

A successful candidate will demonstrate a strong attention to detail and understand general concepts of corporate governance.

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.

• Provide confidential functions to the Corporate Secretary, CEO, and Senior Management by producing a variety of documents such as correspondence, meeting minutes, agendas, and Board resolutions;
• Assist with the review of all Board of Directors and Committee materials prior to Board and Committee meetings including proofreading and cite checking;
• Help ensure that the Board of Director and Committee meeting material review process for executive officers is conducted in an efficient and expedient manner;
• Update and maintain records of Board of Director and Committee meetings, including those in which confidential executive session minutes have been taken, and draft appropriate resolutions;
• Draft minutes for internal governance groups for review by the Corporate Secretary;
• Prepare for the Corporation's Annual Stockholders' meeting;
• Perform internet and legal research, as necessary;
• Perform administrative functions for the Office of the Corporate Secretary including the following.
  • Track and ensure compliance with internal governance functions;
  • Develop, maintain, and revise Board and Committee agendas consistent with corporate requirements in charters, corporate governance principles, and By-Laws;
  • Update and maintain of materials for the annual director self-evaluations;
  • Prepare director skill matrices;
  • Prepare and maintain written stockholder consents;
  • Assist with onboarding of new directors, including updating director orientation materials, and maintaining a list and preparing a record of receipt of new director candidate documentation;
  • Coordinate and maintain information received from directors on an ongoing basis;
  • Update and maintain electronic corporate files, databases, email and directories;
• Utilize desktop publishing applications where required; and
• Perform other duties as required.

Supervisory Responsibilities:

• None.

Qualifications:

The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.

• Must be able to work as part of a team in a capacity with strict privacy and confidentiality requirements both inside and outside the Corporation.
• Strong time management and organization skills.
• Excellent interpersonal and communication skills.
• Strong analytical and problem-solving skills.
• Detail-oriented, flexible, and creative.
• Working familiarity with Delaware corporate law preferred.
• Experience in corporate governance with a regulated entity, particularly a self- regulatory organization with the U.S. Securities and Exchange Commission, preferred.

Technical Skills:

• Experience with Microsoft Office systems, Adobe, Oracle, and ServiceNow.
• Experience with Board portal systems preferred.

Education and/or Experience:

• Undergraduate degree
• At least two years' experience in corporate secretary or corporate governance role preferred.

Certificates or Licenses:

• Paralegal certificate and/or large law firm experience preferred.

About Us

The Options Clearing Corporation (OCC) is the world's largest equity derivatives clearing organization. Founded in 1973, OCC is dedicated to promoting stability and market integrity by delivering clearing and settlement services for options, futures and securities lending transactions. As a Systemically Important Financial Market Utility (SIFMU), OCC operates under the jurisdiction of the U.S. Securities and Exchange Commission (SEC), the U.S. Commodity Futures Trading Commission (CFTC), and the Board of Governors of the Federal Reserve System. OCC has more than 100 clearing members and provides central counterparty (CCP) clearing and settlement services to 19 exchanges and trading platforms. More information about OCC is available at www.theocc.com.

Benefits

A highly collaborative and supportive environment developed to encourage work-life balance and employee wellness. Some of these components include:

• A hybrid work environment, up to 2 days per week of remote work
• Tuition Reimbursement to support your continued education
• Student Loan Repayment Assistance
• Technology Stipend allowing you to use the device of your choice to connect to our network while working remotely
• Generous PTO and Parental leave
• 401k Employer Match
• Competitive health benefits including medical, dental and vision

Visit https://www.theocc.com/careers/thriving-together for more information.

Compensation

• The salary range listed for any given position is exclusive of fringe benefits and potential bonuses. If hired at OCC, your final base salary compensation will be determined by factors such as skills, experience and/or education.
• In addition, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
• We typically do not hire at the maximum of the range in order to allow for future and continued salary growth. We also offer a substantial benefits package as noted on www.theocc.com/careers
• All employees may be eligible for a discretionary bonus. Discretionary bonuses are based on various factors, including, but not limited to, company and individual performance and are not guaranteed.

Salary Range

$76,200.00 - $104,500.00

Incentive Range

6% to 10%

This position is eligible for an annual discretionary incentive compensation award, for which the target range is listed above (see Incentive Range). The amount of such award, if any, will be based on various factors, including without limitation, both individual and company performance.

For more information about OCC, please click here.

OCC is an Equal Opportunity Employer