Recruiting Coordinator, Administration (DCFI)

Dana Farber Cancer Institute; Brookline (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Dana-Farber Cancer Institute seeks a Recruiting Coordinator for the Division of Philanthropy to support talent acquisition and on-boarding activities for 290+ staff. The role partners with leadership to coordinate interviews, maintain confidential records, and advance the institute's recruitment strategy.

The position emphasizes high-volume coordination, rigorous data tracking, and collaboration with HR to ensure an engaging candidate experience and timely hiring decisions in a nonprofit

Qualifications

• Bachelor’s degree required; 3–5 years’ experience, non-profit setting preferred.
• Experience in talent acquisition/HR is preferred.
• Must handle confidential information with discretion.
• Excellent written and verbal communication skills; public speaking preferred.

Responsibilities

• Coordinate talent acquisition tasks for the Division of Philanthropy, including interviews for entry to mid-level roles.
• Engage leadership and hiring managers to understand staffing needs and position requirements.
• Serve as liaison to central HR for new hires, coordinating references and assessments.
• Develop talent pipelines through strategic sourcing and networking.
• Oversee onboarding of interns and co-ops, including budget planning and documentation.

Skills

Communication skills

Public speaking

Multitasking

Confidentiality

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Microsoft Project

Visio

LinkedIn sourcing

Job description

Recruiting Coordinator, Administration (DCFI)

Posted on January 09, 2020

The Recruiting Coordinator (internal position title: Officer) partners on recruiting and personnel-related functions for the Division of Philanthropy, composed of 290+ staff members. The Division of Philanthropy’s goal is to raise as much funds as possible for Dana-Farber Cancer Institute’s patients and care.

Responsible for serving as a recruiting lead for candidates and hiring managers to drive forward and achieve hiring goals. The Recruiting Coordinator will maintain records, including aspects related to employee hiring, transferring, promoting, and terminating, and will be responsible for personnel-related data tracking and analysis. The Recruiting Coordinator will be involved in executing the Philanthropy talent strategy which includes identifying and acquiring exceptional and diverse talent, standardizing and enhancing recruiting processes, engaging and retaining staff, and other personnel-related initiatives.

Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:

• Coordinate talent acquisition tasks for the Division of Philanthropy, assuming the responsibility of recruiting, screening, and conducting/scheduling interviews for entry through mid-level (0-5-years of experience) positions with guidance from the Assistant Director;
• Engage with Philanthropy leadership and hiring managers to strategically understand staffing needs and/or position requirements.
• Serve as liaison to DFCI central HR office for entry through mid-level new hires, including coordinating reference check processes and administering/evaluating assessments;
• Develop talent pipelines through strategic sourcing efforts including but not limited to: LinkedIn, networking, and program/community involvement;
• Create an engaging and equitable candidate experience through consistent, timely, and professional communication;
• Maintain talent acquisition resources for hiring managers and candidates. Continue to create and identify new resources;
• Oversee hiring and onboarding of Interns and Co-Ops in the Division each semester, including budget planning, processing paperwork, ensuring legal requirements and documentation are completed, and oversight of onboarding within the Division;
• Work with Assistant Director, Administration to manage new staff orientation and onboarding initiatives: monitor orientation schedule, onboard new staff, assign Welcome Program buddies, work with hiring managers to ensure completion of the process; responsible for Service Request forms for new employees to ensure space and equipment are ready on first day of employment and that appropriate training has been scheduled;
• Coordinate quarterly New Staff Breakfasts in partnership with Administration team and the Office of the Senior Vice President & Chief Philanthropy Officer.
• Lead college/university recruiting initiatives and partnerships for the Division of Philanthropy;
• Drive annual job description review process with strategic oversight from Assistant Director, Administration;
• Assist with coordination and hosting of bi-monthly Philanthropy Information Sessions for individuals and candidates interested in learning more about the field of Philanthropy and the Division-at-large;
• Maintain confidential staffing records and reports and complete quarterly and annual analysis;
• Serve as a general staff resource for the entire Division and other special projects as assigned by Assistant Vice President and Assistant Director of Administration.

SUPERVISORY RESPONSIBILITIES:

• Reports to the Assistant Director of Administration. This position will seek major decision-making authority from direct supervisor, however, independent work on day-to-day tasks and good judgment is required for partnering with Institute donors, Division staff, candidates, and confidential information. This position does not have direct supervisory responsibility.
• Responsible for assisting the entire Division with reaching financial goals.

Qualifications:

• Bachelor’s degree required; 3-5 years’ experience, non-profit setting preferred. Experience in talent acquisition/HR is preferred.
• Must be able to handle all situations and documentation in a highly confidential manner;
• Excellent written and effective verbal communications skills. Public speaking experience preferred;
• Ability to demonstrate a strong sense of urgency and work ethic when dealing with a high volume of contact;
• Ability to prioritize and manage multiple tasks and work collaboratively with a variety of personalities;
• Significant computer skills including but not limited to all Microsoft Office Suite products, Microsoft Project, VISIO, intranet development/editing tools, and skill at searching the web for various information;
• LinkedIn sourcing/recruiting, or candidate pipeline building, experience a plus.
• No

Working Conditions:

• Workstation located in typical office setting. Evening work is required occasionally.

About Dana Farber:

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

DFCI Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.