Senior Associate Athletic Director

DC101 Dickinson College; United States; On-site; USD 90,000 - 150,000; Full time

Job summary

Dickinson College Athletics is seeking a Senior Associate Athletic Director to act as the business manager for the athletic department, handling budgeting, contracts, travel, and procurement while overseeing fitness center operations.

The role collaborates with the athletic director and campus stakeholders to implement financial controls, forecast revenues, manage donor relations, and support student-athletes and coaches in line with NCAA and Centennial Conference requirements.

Qualifications

• Bachelor's degree in Sports Management, Business, or related field.
• 5–8 years of work experience in athletics administration.
• Experience managing budgets, contracts, and travel for athletic programs.
• Knowledge of NCAA and conference requirements.

Responsibilities

• Develop and manage annual operating budgets for all athletic programs.
• Oversee purchasing, expense monitoring, and purchase card administration.
• Coordinate travel and scheduling for teams and staff.
• Support donor relations and fundraising activities for athletics.

Skills

Budgeting

Financial analysis

Contract management

Leadership

Education

Bachelor's degree

Master's degree preferred

Tools

ERP systems

Financial software

Job description

About Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and is minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.

Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24.

Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee.

Position Department Athletics Position Details

The senior associate athletic director serves as the business manager for the athletic department including budgetary planning and management of fiscal aspects of all sports programs including both home and away contests. Responsible for the athletic department's budgeting, purchasing, expense monitoring, credit card management, travel, etc. The position provides oversight of the daily operations of the fitness center. Working in collaboration with the athletic director assists in delivering quality educational and auxiliary programming to student-athletes and coaches, and develops sound processes to ensure the delivery of holistic support to student-athletes according to institutional mission and NCAA and Centennial Conference requirements. Works in collaboration with campus and conference stakeholders including but not limited to college advancement and enrollment management.

Essential Functions

Works in collaboration with the athletic director and financial operations to develop and implement financial policies, procedures, and controls to ensure the integrity and transparency of financial operations within the athletic department. Manages athletic contracts/agreements and inventory. Works with teams to ensure fundraising meets established guidelines and accounts are maintained in good standing. Oversees the preparation, monitoring, and management of the annual operating budget(s), revenue forecasts, and expenditure projections for all athletic programs. Provides ongoing monitoring of financial performance, analyzes variances and provides recommendations for optimizing resource allocations and maximizing revenue-generating opportunities. Oversees all financial aspects of both away and home contests as well as student‑athlete recruitment activities this includes the payment of officials, travel, lodging, etc. Works in collaboration with the coaching staff to ensure the appropriate scheduling of all buses and vans for team travel. May assist in securing student‑athlete recruitment travel accommodations for the coaching staff. Manages all requisitions and expenses for the athletic department, including all coaches and staff. Oversees the administration and reconciliation of all purchase cards issued to members of the athletic department. Provides oversight for select athletic programs and their support staff. Support student-athletes and coaches to enhance the holistic student‑athlete experience by providing leadership, advice, and guidance. Oversees daily operations of the fitness center including but not limited to the management of the physical space and staffing. Responsible for identifying equipment/replacement needs and securing appropriate resources for the delivery of an outstanding customer focused facility. Works in collaboration with college advancement to develop strong relationships with current and prospective donors and alumni in creating a comprehensive athletic annual giving program focused on growing donor participation and increasing giving totals. Helps to identify strategically significant and/or specialized needs for the department of athletics including development of business proposals for presentation to both internal stakeholders and potential funding partners including alumni and potential donors. Demonstrates a commitment to fostering a diverse and inclusive environment for all student‑athletes and staff.

Education Required: Bachelor's Degree - Sports Management, Business, or related field Preferred: Master's Degree

This position requires a valid driver's license for the operation of a company owned, rented or leased vehicle.

5-8 years work experience

EEO/Diversity Statement

The College is committed to building a representative and diverse faculty, staff, and student body. We encourage applications from all qualified persons. Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away. We invite you to take a virtual tour of our campus and explore our Careers at Dickinson College video. Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee. Dickinson welcomes those who are seeking to be part of an intellectual and social community that values justice, free inquiry, diversity, and equal opportunity. It is a fundamental policy of the college to respect pluralism, civility and mutual understanding within its community. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, gender identity or expression, sexual orientation or any other protected class.

Individuals with disablities who require an accommodation to complete the employment process should contact Human Resource Services at [phone], [e-mail] or by visiting our offices Monday through Friday from 8:30 a.m. to 4:30 p.m. (ET).

We must physically verify the original of each document provided and we must obtain a copy of those required documents. Employees must complete the Form I-9 to document verification of their identity and employment authorization. Employment with Dickinson College is contingent upon satisfactory completion of a background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dickinson College to ensure a safe learning and work environment for our students, staff, and faculty. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Federal legislation requires institutions of higher education to inform prospective members of our community about its most recent crime/incident statistics, crime prevention and security programs and activities, policies concerning the reporting of crime, and related information in accordance with the Campus Security Act, commonly referred to as the Clery Act. You can obtain this information by contacting the Department of Public Safety, Dickinson College, 400 W. North St - Rear, Carlisle, PA 17013 or call (717)-245-1349.