Senior Assistant Project Manager (5 positions)

DASNY - Dormitory Authority of the State of New York; New York (NY); Hybrid; USD 75,000 - 96,000; Full time

Job summary

An established industry player is seeking a Senior Assistant Project Manager to oversee the design and construction of vital projects. This role involves collaborating closely with project managers, ensuring compliance with construction documents, and coordinating the activities of various stakeholders. The ideal candidate will possess a strong background in project management, excellent communication skills, and the ability to navigate complex construction environments. With a focus on public service, this position offers a unique opportunity to contribute to impactful projects while enjoying a comprehensive benefits package and a supportive work environment.

Benefits

Health insurance plans

Dental & vision insurance

Membership in the NYS Retirement System

Deferred Compensation Investment Plan

Tuition reimbursement

Training & development opportunities

13 vacation days per year

13 sick days per year

12 paid holidays per year

Limited Work from Home options

Qualifications

• Bachelor's degree plus relevant experience or high school diploma plus extensive experience required.
• Minimum two years supervisory experience preferred.

Responsibilities

• Coordinate project activities and ensure compliance with construction documents.
• Review and process payment requisitions and change orders.
• Conduct site visits and monitor construction quality.

Skills

Reading and interpreting construction documents

Oral and written communication

Analytical and conceptual skills

Independent judgment

Team leadership

Initiative

Education

Bachelor's degree in Engineering, Architecture, or Construction Management

Associates degree

High School diploma or equivalent

Tools

Oracle Contract Manager

PMWeb

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Access

Microsoft PowerPoint

CARRS (Cost Accounting Revenue and Recovery System)

Job description

Position Title: Senior Assistant Project Manager (5 positions)

Location: NYC - 5 Boroughs and Long Island

Grade/Classification: 4 (D1) – Professional I

Salary Range: $75,646 - $95,062 (Includes NYC location differential of $5,054)

Bargaining Unit: CSEA

FLSA Status: Exempt

Last Revised: March 18, 2022

Primary Purpose

The Senior Assistant Project Manager, under the guidance of the Project Manager, performs technical and administrative functions required to develop and complete the design and construction of projects.

Essential Functions

• Read, review, interpret and comprehend plans, specifications, addenda, bid materials, contracts and other related documents and recommends approaches to resolving issues/completing assignments to project manager.
• Review bid documents, bid advertising, prepare bid summaries and recommend awards to Procurement.
• Observe the installation of the work on a regular or as needed basis, ensuring compliance with the construction documents.
• Coordinate the requirements, activities and work of all trades, testing agencies, design consultants and commissioning consultants.
• Conduct and/or attend job meetings, progress meetings and coordination meetings.
• Review, process and make recommendation for approval of payment requisitions, trade payment breakdowns, change orders, work authorizations and closeout packages.
• Evaluate proposals, change orders, and claims and make recommendations to the Project Manager.
• Develop, monitor and maintain project records and utilize the project management system (Contract Manager, PMweb, etc.) to input data into applications and databases.
• Utilize project data to prepare status reports and other specialized reports.
• Evaluate and make recommendations related to project schedules and budgets, and develop recovery plans related to project quality, budget and schedule.
• Develop and run labor allocation reports in CARRS (Cost Accounting Revenue and Recovery System).
• Perform site visits; assess conditions, monitor and observe construction, installation and testing of building systems and technology, operation and maintenance of buildings and/or facilities.
• Ensure compliance with contract provisions and the quality of design and construction work performed by architects, engineers, contractors and consultants.
• Consult with code enforcement agencies regarding interpretation and application of building codes and regulations.
• Assist in the evaluation of the conditions of buildings and properties and utilization of facilities.
• Maintain liaison with customer agencies and assist in the resolution of issues where appropriate.
• Manage assigned projects under the direction of the Project Manager.

Other Duties and Responsibilities

• Conduct surveys and inspections of existing and potential DASNY facilities to determine design requirements, existing conditions and construction deficiencies and to determine rehabilitation requirements.
• May conduct or participate in general construction, mechanical, electrical and structural quality assurance field inspections.
• May conduct or participate in quality assurance field inspections associated with assigned projects.
• May train and evaluate employees.
• Assist with the development, documentation and implementation of procedures.
• Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
• Undertake special assignments as directed.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination.

Supervision

May supervise one or more employees.

Physical/Mental/Visual Demands

Frequent travel may be required, depending on assignment, using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires exposure to weather and temperature extremes, loud noises, heights (climbing ladders, scaffolding, etc.) and other work-safety hazards (chemicals, fumes, etc.) of a construction site. Requires physical mobility (movement from place to place), strength, dexterity and coordination. Requires endurance, concentration (prolonged physical activity with limited opportunity to rest) and complex and time-pressured decision-making. Must be able to work overtime or extended work hours as needed.

Work Environment

Workstation and location varies depending on assignment. Requires use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch/date stamp, and shredder.

Minimum Qualifications

Bachelor's degree plus two years’ experience as a DASNY APM or Bachelor's degree plus three years relevant experience or Associates degree plus four years' experience as a DASNY APM or Associates degree plus five years' relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience.

Preferred Qualifications

Bachelor's degree in Engineering, Architecture, Construction Management, or a construction industry related field plus four years' experience as a DASNY APM or Bachelor's degree in construction industry related field plus five years' construction industry experience with public or private projects. Minimum two years supervisory experience. PC applications and construction systems experience. Working knowledge and experience with construction systems (preferably Oracle Contract Manager and PMWeb, along with P6 scheduling).

Essential Skills

• Demonstrated ability to read and comprehend plans, specifications, addenda, bid materials, contracts and related construction documents.
• Excellent oral and written communications skills.
• Demonstrated analytical and conceptual skills.
• Demonstrated ability to work independently and exercise sound judgment.
• Proficiency in PC applications such as Outlook, Excel, Word, Access and PowerPoint.
• Ability to lead and/or participate in team endeavors.
• Demonstrated record of taking initiative.

Benefits information:

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.

We offer a comprehensive benefits plan, which includes:

• Choice of several health insurance plans
• Dental & vision insurance
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• 13 vacation days per year
• 13 sick days per year
• 5 days of personal leave per year
• 12 paid holidays per year (plus one float day)
• Tuition reimbursement
• Training & development opportunities

We offer additional benefits, which includes:

• Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines.
• Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines.
• DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program).