Senior Assistant Managing Clerk

A&O Shearman; California (MO); On-site; USD 102,000 - 144,000; Full time

Job summary

A&O Shearman in the United States seeks a Senior Assistant Managing Clerk to manage service of process, docketing, and court filings across California federal and state courts. You will oversee filing, calendar deadlines, and maintain court-reported data, collaborating with attorneys and paralegals.

You will use CourtAlert, CompuLaw, and other systems, advise on procedure, arrange notarizations, and participate in special projects to improve workflows.

Qualifications

• Knowledge of court procedures and filing requirements, esp. CA rules
• Experience with e-filing, docketing, and calendaring in CA courts
• Familiarity with docket systems and Bloomberg Law, PACER, CourtLink
• Understanding of Federal/CA court rules and e-filing protocols
• Strong time-management and client service focus
• Excellent communication and organizational skills

Responsibilities

• Oversee service of process and other legal documents
• File pleadings in court per procedures and deadlines
• Open/close cases in CourtAlert and CompuLaw
• Docket pleadings and calendar deadlines; resolve issues
• Prepare weekly calendar and case reports
• Conduct court research and advise on procedures
• Advise attorneys on e-filing procedures and protocols
• Coordinate notarizations and apostilles
• Lead special projects and workflow improvements

Skills

Court procedures

E-filing

Docketing

Calendaring

Court rules

Microsoft Office

Attention to detail

Communication skills

Time management

Education

Bachelor's degree preferred

Associate's degree required

Tools

CourtAlert

CompuLaw

Bloomberg Law

PACER

NYSCEF

CM-ECF

Job description

Department purpose and structure

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide.

Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

The Senior Assistant Managing Clerk is responsible for service and filing of legal papers, monitoring and retrieval of documents and information from the courts, docketing court filings and other litigation documents and calendaring related deadlines, and researching and answering questions concerning procedural issues and court rules.

Role and responsibilities

• Oversee and coordinate service of process, pleadings and other legal documents


• File pleadings and other documents in court (conventionally or electronically) according to established firm and court procedures and within communicated deadlines, serving as a resource on court filing requirements and best practices


• Open and close cases and maintain caseteams current in the CourtAlert and CompuLaw case management systems, ensuring data integrity and adherence to departmental standards


• Review and docket pleadings and other litigation documents in the CourtAlert and CompuLaw case management systems; compute and calendar associated deadlines based on all applicable rules, including independently analyzing and resolving complex procedural and calendaring issues


• Prepare weekly calendar and case reports from CourtAlert and CompuLaw, and assist in identifying risks and potential docketing issues


• Conduct court-related research and provide recommendations regarding court procedures, local rules and filing requirements


• Advise attorneys and paralegals regarding electronic filing procedures and protocols and communicate with them about court filings and service of documents; review documents for proper form and compliance with applicable rules prior to filing


• Arrange for delivery of courtesy copies to judges and other court personnel


• Request information from outside court service agencies


• Respond to requests to retrieve court dockets and documents and assist with addressing complex court record and procedural inquiries


• Communicate and develop working relationships with court personnel regarding court procedures and related questions and serve as a point of contact for resolving filing and procedural issues


• Assist with requests for court forms, templates and precedents


• Maintain current database of attorney e-filing usernames and passwords and assist with creation and maintaining attorney e-filing accounts


• Assist with attorney admissions (including pro hac vice) in various federal and state courts


• Arrange for notarizations and legalization of documents (apostilles)


• Assist with miscellaneous Managing Attorney's Office projects, as needed


• Lead or participate in special projects, workflow improvement initiatives and departmental process enhancement efforts

Knowledge, skills & attributes

• Knowledge of court procedures, service requirements and filing requirements, with particular expertise in California federal and state court rules and procedures


• Prior e-filing, docketing and calendaring experience in a managing attorney's office and/or experience within a California state or federal court system


• Familiarity with CourtAlert and Compulaw (or comparable docket management systems), Bloomberg Law, PACER, PacerPro, CourtLink, Courthouse News Service, File & Serve


• Familiarity with CourtAlert.com, NYSCEF, CM-ECF, ACMS


• Working knowledge of Federal Rules of Civil Procedure, Federal Rules of Appellate Procedures, Federal Rules of Bankruptcy Procedure, California Code of Civil Practice, California Rules of Court, e-filing rules in various federal and state courts


• Working knowledge of New York CPLR, New York trial and appellate court rules preferred


• Ability to manage time and resources effectively


• Excellent verbal, written communication skills and strong interpersonal skills


• Ability to exercise good judgment


• Ability to collaborate with others and independently while retaining a strong client service focus


• Excellent organizational skills and strong attention to detail


• Strong knowledge of MS Office, including ability to work with pdf versions, zip files, scanning, etc.

Education & experience

• Bachelor's Degree preferred


• Associate's Degree required


• At least 8 years of prior managing clerk experience in California preferred


• Knowledge of and experience with electronic filing protocols


• Experience docketing court documents and calendaring deadlines, particularly in California federal and state court cases


• Licensed California notary, or willing to become licensed

Physical activity/other miscellaneous

• Flexibility to work extended hours outside of ordinary work hours and occasional weekend and holiday hours as needed


• Ability to work independently


• Ability to multitask


• Ability to monitor and respond to email and phone inquiries using firm issued mobile device outside of regularly scheduled hours


• Ability to travel on public transportation


• Ability to work outside the office in public settings.

Equal Employment Opportunity, including Veterans and Disability

A&O Shearman is an equal opportunity employer, including Veterans and Disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual's relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.

If you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at [e-mail] or call [phone] and ask for HR Transactions.

This role is open to our San Francisco, Silicon Valley, and Los Angeles offices. For individuals assigned to or hired for this opportunity in San Francisco or Silicon Valley, the estimated annualized base salary range for this position is $111,000-$144,000. For individuals assigned to or hired for this opportunity in Los Angeles, the estimated annualized base salary range for this position is $102,000-$127,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position and other job-related factors permitted by law. We offer competitive compensation and benefits package which includes a discretionary bonus, paid leave, life, health, accident, and disability insurance; and a 401(k) plan.