Senior Annual Giving Coordinator

Inside Higher Ed; Lexington (VA); On-site; USD 27,503 - 39,172; Full time

Job summary

A prominent educational institution in Lexington, Virginia is looking for a Senior Annual Giving Coordinator to support their fundraising operations. The role involves managing donor records, coordinating fundraising efforts, and providing administrative support. Ideal candidates will have strong organizational and communication skills, a detail-oriented mindset, and experience with data collection tools. This full-time, non-exempt position offers a salary starting at $24.20, commensurate with experience, and is eligible for benefits.

Qualifications

• 3 years of administrative support experience or equivalent education/experience.
• Skills in word processing and spreadsheets with a focus on Microsoft Excel.
• Ability to handle confidential information and manage multiple projects.

Responsibilities

• Manage donor records and coordinate mailings for Annual Giving.
• Support the Director of Annual Giving with reports and data maintenance.
• Assist in the production of Annual Giving solicitations and volunteer communications.

Skills

Detail-oriented

Strong organizational skills

Proficient in Microsoft Office Suite

Excellent proofreading

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Raisers Edge

Slate systems

Job description

Job Description

The Senior Annual Giving Coordinator supports the day-to-day operations of the Annual Giving program, helping to ensure successful fundraising efforts each year. This role manages donor records, coordinates mailings and acknowledgments, assists with events and campaigns, and provides administrative and data support to the Annual Giving team. This position is part of a team responsible for raising in excess of $10 million yearly in direct support of Washington and Lee University's operating budget. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions

• Support the Director of Annual Giving in the generation of reports and maintenance of data and records over time. Runs and archives weekly progress reports for overall W&L Fund and key initiatives in Slate and Raising Insights Documents. Analyzes reports for accuracy.
• Coordinate all Annual Giving solicitations. This includes managing the university's appeal codes, class agent non-reunion appeals, restricted giving appeals, and reunion appeals. Work with the Senior Associate Director of Development Communications in making improvements to current direct mail solicitation procedures.
• Coordinate all Class Agent/volunteer mailings and management of supplies. Routinely run Slate reports and field questions for Class Agent Program.
• Regularly pull volunteer calling reports and code volunteers and trustee assignments in Slate.
• Create mailing lists, queries, and other tasks within Slate. This position serves as a point of contact for the Annual Giving team on questions related to Slate queries and exports.
• Oversee membership in giving societies and W&L Fund acknowledgement processes, coordinating with Donor Relations, Advancement Operations, the President's Office, and Annual Giving colleagues.
• In collaboration with the director, close out and archive FYE reports such as the "Notes of Interest" and launch the new fund year, including coding, coordinating, and updating archive data and database queries.
• Collaborate with the director, Development writer, W&L Fund Leadership Giving Officers, and the President's Office on The President's Society Stewardship mailings. Collaborate with the Director of Annual Giving and W&L Fund Leadership Giving Officers on regional TPS events, including invitations, registration, and nametags.
• Support the director in the production and mailing of the annual University Engagement Calendar.
• Serve as a key member of the Annual Giving team. Provide administrative support as needed to the Director of Annual Giving.
• Perform other related duties as assigned.

Work Schedule

8:30 a.m. - 4:30 p.m., evenings and weekends may be required. This position works 35 hours per week.

Minimum Qualifications

• High school diploma plus three years of administrative support experience, or a combination of education and experience from which comparable skills are acquired. Associate's or Bachelor's degree preferred.
• Applicant should possess skills utilizing word-processing programs, and spreadsheets, and be proficient in Microsoft Office Suite. Willingness to gain expertise in Microsoft Excel is a must.
• Experience with data collection tools, forms, surveys, and Raisers Edge/Slate systems is a plus.
• Must be able to learn new computer skills and software as needed. The applicant must have excellent proofreading, grammar, and spelling skills.
• Must be detail-oriented, have the ability to multi-task, and possess strong organizational skills.
• Must be a self-starter and have the ability to work independently, as well as to communicate and interact effectively in a professional, confidential, and courteous manner with faculty, staff, and students.
• Demonstrated ability to handle confidential and sensitive information.
• Should be able to work with frequent interruptions and manage multiple projects, priorities, and deadlines. A consistent record of attendance and punctuality is necessary.

Campus Safety And Welfare Responsibilities

• This position is designated as a Campus Security Authority (CSA) in accordance with the Clery Act. This position is required to report Clery qualifying crimes to the Department of Public Safety and complete annual training about your reporting responsibilities under the law.

Position Type

Non-Exempt, Full Time, Benefit Eligible

Minimum Pay

$24.20 – Pay Commensurate with Experience

Equal Opportunity Employer

Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‑inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

To apply

https://wlu.wd5.myworkdayjobs.com/en-US/WLUCareers/job/Lexington-VA/Senior-Annual-Giving-Coordinator_R1385