Senior Analyst - Procurement & Contracts Manager - Environmental Services Department

City of San José; San Jose (CA); On-site; USD 122,000 - 149,000; Full time

Job summary

The City of San José is seeking a Senior Analyst within the Environmental Services Department to serve as Procurement and Contracts Manager. You will lead consultant procurements, supervise contracting functions, and guide RFP/RFI processes for utility-related programs.

You will manage procurement activities, coordinate with legal and grant offices, supervise staff, and produce ongoing contract and compliance reports.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Four years of progressively responsible management/administrative analytic work.
• Experience in budget, finance, grant administration, or related fields.
• Ability to lead procurements, contracts, and cross-functional teams.

Responsibilities

• Lead consultant procurements and supervise contracting functions for ESD.
• Develop and manage RFP/RFI processes and conduct evaluations.
• Coordinate with City Attorney’s Office on contract negotiations and conflicts.
• Oversee contracts analysts and contract management system administration.
• Generate reports on expiring contracts and support grant activities.

Skills

Job Expertise

Analytical Thinking

Conflict Management

Customer Service

Initiative

Leadership

Project Management

Technology Use/Management

Education

Bachelor's Degree

Tools

Biddingo system

WebGrants

SharePoint

Job description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work.

Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY), or via email at [e-mail].

About The Department

The City of San José's Environmental Services Department (ESD) is an award-winning department with a mission of delivering world-class utility services and programs that improve our health, environment, and economy. The Department is a national leader in management of garbage and recycling services; watershed protection and pollution prevention; municipal drinking water and recycled water; and wastewater treatment. Together, ESD employees positively impact every resident and business in San José.

Our department is an exceptional place to start or grow your career. We have a supportive leadership team, numerous professional growth opportunities, and an inclusive workplace culture that is welcoming of your talents!

To learn more about ESD, follow @sjenvironment on X, Facebook and Instagram and San José Environmental Services on LinkedIn.

Position Duties

The Environmental Services Department is currently seeking to fill one (1) full-time Senior Analyst vacancy. This Senior Analyst serves as the Procurement and Contracts Manager for the Environmental Services Department, leading consultant procurements and supervising the department’s contracting functions. Consultant services enable ESD to meet its obligations to utility ratepayers, pilot new efforts, and perform required environmental review of City-owned properties. Additionally, this Senior Analyst advises ESD managers regarding the most appropriate methods to procure services (e.g.: RFP, RFI, sole source, etc.). Primarily, this position develops and manages Request for Proposal (RFP) processes, performing the following procurement management activities:

• Working with department managers to scope and estimate cost of services to be procured
• Maintaining the integrity and confidentiality of the procurement process in standard activities including: responding to questions from proposers, facilitating intake and review of proposals, compiling evaluator scores, applying Local and Small Business preference, applying cost criteria, facilitating evaluation panel meetings and proposer interviews, and issuing notices of intended award
• Facilitating contract development with successful proposers
• Leading debriefs with non-selected parties, as requested
• Managing documents in the Biddingo system and subsequent records retention

Additional ongoing functions of this Senior Analyst include, but are not limited to:

• Supervising, leading, and developing Contracts Analysts
• Oversight of all contractual agreement processing for ESD
• Reviewing and approving Service Orders
• Coordinating with the City Attorney’s Office in addressing conflicts in contract negotiation and/or interpretation
• Guiding ESD managers regarding compliance with subcontracting provisions of state and federal grants
• Authoring recurring memos regarding activities delegated to ESD Director
• Generating recurring reports regarding expiring contracts and assisting ESD managers with extensions and/or new procurements
• Advising ESD’s grantmaking activities and providing technical support in WebGrants, as needed
• Leading training on City contracting and procurement processes
• Serving as the department’s Contracts Management System Administrator
• Providing AB339 request management and guidance
• Supporting Form 700 compliance, File Trail, and SharePoint record retention

This role provides internal customer service to a variety of ESD teams. These teams have varying degrees of expertise in contracts and procurement processes. Key to success in this Senior Analyst role is being able to meet staff where they are in their understanding, anticipate potential issues, and proactively offer appropriate support.

Salary Range

Salary range for this classification is:

$122,020.08 - $148,643.04 annually

This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary will be determined based on the selected candidate’s qualifications and experience.

Minimum Qualifications

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitutions: One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/ administrative analytic work.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking: Approaching a problem or situation by using a logical, systematic, sequential approach.

Conflict Management: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people, by presenting the facts, analysis, and conclusions or solutions that show command of content and perspectives and interests of the audience.

Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.

Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Project Management: Ensures support for projects and implements agency goals and strategic objectives.

Technology Use/Management: Uses efficient and cost-effective approaches to integrate technology into the workplace and improve program effectiveness.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

ESD aims to fill this vacancy in January 2027. First round interviews are tentatively scheduled for Dec 9/10 and, if needed, second interviews would be held the week of 12/14.

If you have questions about the duties of these positions, the selection or hiring processes, please contact [e-mail].

Additional Information

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email [e-mail] and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.