Senior Aeromedical Administrative Specialist

H&H Continuous Improvement & Services; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

H&H Continuous Improvement & Services seeks a Senior Aeromedical Administrative Specialist to join our team. You will accept, process, track, and complete medical case packages for waivers and duty determinations, supporting military readiness.

Core responsibilities include managing physical exams, mastering DoD/Air Force systems, and coordinating with MTFs and providers to finalize packages. Strong communication and independence are essential.

Qualifications

• Must demonstrate aeromedical administrative experience and capacity to process medical case packages.
• Experience with military medical standards and associated systems preferred.
• Strong attention to detail, time management, and ability to work independently.

Responsibilities

• Process and manage physical exams and military medical standards.
• Handle Aeromedical Waiver packages and related documentation.
• Coordinate with military facilities and providers to finalize packages.

Skills

Aeromedical administrative experience

Medical case processing

Attention to detail

Proficiency with military health data/

Time management

Education

Bachelor's degree or equivalent in healthcare/administration

Tools

AIMWTS

PEPP

MS Office

Job description

This position is contingent upon contract award. Normal hours are 0800 to 1600 (EST) Monday through Friday excluding Federal Holidays. Core hours (must be present) are 0900 to 1500 (EST). Flex time is permitted to meet workload requirements.

H&H Continuous Improvement & Services is looking for Senior Aeromedical Administrative Specialists to join our team to accept, process, track, and complete medical case packages for waivers and duty determinations. If you're passionate about supporting our military and ensuring that our military members are mission ready, we want to hear from you!

Core Requirements Must demonstrate a high level of knowledge or rapidly master these requirements within 30 days of hiring:

Processing and managing physical exams and medical standards preferably with military or equivalent civilian experience.

Proficiency with Air Force and DoD medical systems and websites, including the Aeromedical Information Management Waiver Tracking System (AIMWTS), Physical Examination Processing Program (PEPP), Periodic Health Assessment (PHA) programs, Joint Longitudinal Viewer (view secure EMR data from internal and external sources), and Management Internal Control Toolset (MICT), Moveit CIB (file transfer protocol), Salesforce/MyFSS (human resource system), BOMC KX (internal digital medical service collaboration and knowledge management exchange platform).

Knowledge regarding medical standards for retention, flying classes, Line of Duty (LOD) determinations, and special operational duty for the USAF.

Other Requirements:

Minimum of 3 years of aeromedical administrative specialist experience preferably in an MTF.

Proficient in utilizing the Aeromedical Waiver Guide (AMWG) and the Medical Standards Directory (MSD).

Must possess demonstrated experience processing and managing physical exams and medical standards in military medical environments or through equivalent civilian aeromedical, occupational health, or disability evaluation system environments.Possess knowledge of anatomy, physiology, disorders of human body systems, and emergency medical care procedures.

Possess knowledge of medical terminology and International Classification of Diseases (ICD-10) coding and possess the ability to use medical terminology accurately when documenting cases.

Must be capable of working independently with strong time-management and prioritization skills.

Must be proficient in reading, writing, speaking, and understanding the English language to effectively communicate applicable technical subject matter to management, providers, and service members.

Possess the ability to translate and communicate complex medical/administrative instructions to service members at the member’s comprehension level.

Must be highly proficient with Adobe and the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Must be highly proficient at computer use and typing.

Must be able to collaborate with units, military treatment facilities (MTF), and military and civilian healthcare providers to facilitate the completion of medical waiver packages as required.

Update status of submitted case packages from receipt of initial package to finalization and notification of member.

Serve as a liaison between service members and units when required.

About Us: H&H Continuous Improvement & Services focuses on service excellence and quality by building high performing teams that embrace continuous improvement and learning. Our team members support each other and work together to accomplish each task to meet or exceed our client’s expectations.