Aeromedical Administrative Specialist

H&H Continuous Improvement & Services; Robins Air Force Base (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid sick leave

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

H&H Continuous Improvement & Services seeks an Aeromedical Administrative Specialist to manage medical waiver packages for military personnel, ensuring accuracy and mission readiness. You will process examinations, track cases, and collaborate with units and providers.

Ideal candidates have aeromedical experience, strong knowledge of Air Force/DoD systems, and excellent English communication skills. Proficiency with AIMWTS, PEPP, PHA, and related tools is required to succeed in this role.

Qualifications

• Aero-medical administrative experience preferred in military or equivalent civilian settings.
• Proficient with AF/DoD medical systems and websites (AIMWTS, PEPP, PHA, JLV, MICT, Moveit CIB, Salesforce/MyFSS).
• Knowledge of medical standards for retention, flying classes, LOD determinations, and special operational duty for USAF.
• Strong English reading/writing/speaking for technical communications.

Responsibilities

• Process and manage aeromedical case packages from receipt to finalization.
• Serve as liaison between service members, units, and healthcare providers.
• Maintain status updates and ensure timely completion of waiver packages.
• Utilize Microsoft Office Suite to document and report findings.

Skills

Aeromedical experience

Air Force systems

MS Office

Medical terminology

Time management

English proficiency

Communication skills

Tools

AIMWTS

PEPP

PHA programs

Joint Longitudinal Viewer

MICT

Moveit CIB

Salesforce/MyFSS

Job description

Benefits:

• Paid sick leave
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

This position is contingent upon contract award. Normal hours are 0800 to 1600 (EST) Monday through Friday excluding Federal Holidays. Core hours (must be present) are 0900 to 1500 (EST). Flex time is permitted to meet workload requirements.

H&H Continuous Improvement & Services is looking for Aeromedical Administrative Specialists to join our team to accept, process, track, and complete medical case packages for waivers and duty determinations. If you're passionate about supporting our military and ensuring that our military members are mission ready, we want to hear from you!

Core Requirements

• Processing and managing physical exams and medical standards preferably with military or equivalent civilian experience.
• Proficiency with Air Force and DoD medical systems and websites, including the Aeromedical Information Management Waiver Tracking System (AIMWTS), Physical Examination Processing Program (PEPP), Periodic Health Assessment (PHA) programs, Joint Longitudinal Viewer (view secure EMR data from internal and external sources), and Management Internal Control Toolset (MICT), Moveit CIB (file transfer protocol), Salesforce/MyFSS (human resource system), BOMC KX (internal digital medical service collaboration and knowledge management exchange platform).
• Knowledge regarding medical standards for retention, flying classes, Line of Duty (LOD) determinations, and special operational duty for the USAF.

Other Requirements

• Minimum of 1–2 years of aeromedical administrative specialist experience preferably in an MTF.
• Proficient in utilizing the Aeromedical Waiver Guide (AMWG) and the Medical Standards Directory (MSD).
• Must possess demonstrated experience processing and managing physical exams and medical standards in military medical environments or through equivalent civilian aeromedical, occupational health, or disability evaluation system environments.Possess knowledge of anatomy, physiology, disorders of human body systems, and emergency medical care procedures.
• Possess knowledge of medical terminology and International Classification of Diseases (ICD-10) coding and possess the ability to use medical terminology accurately when documenting cases.
• Must be capable of working independently with strong time-management and prioritization skills.
• Must be proficient in reading, writing, speaking, and understanding the English language to effectively communicate applicable technical subject matter to management, providers, and service members.
• Possess the ability to translate and communicate complex medical/administrative instructions to service members at the member’s comprehension level.
• Must be highly proficient with Adobe and the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Must be highly proficient at computer use and typing.
• Must be able to collaborate with units, military treatment facilities (MTF), and military and civilian healthcare providers to facilitate the completion of medical waiver packages as required.
• Update status of submitted case packages from receipt of initial package to finalization and notification of member.
• Serve as a liaison between service members and units when required.

About Us:

H&H Continuous Improvement & Services focuses on service excellence and quality by building high performing teams that embrace continuous improvement and learning. Our team members support each other and work together to accomplish each task to meet or exceed our client’s expectations.