Human Resources Assistant

QUICK USA; Torrance (CA); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k (4% match)

Time Off 5 days first year

Sick leave

Job summary

QUICK USA is seeking an Human Resources Assistant to administer HR policies, manage employee records, and support payroll and benefits administration. The role involves orientation, inquiries handling, and collaboration with management and external consultants. Hybrid work arrangement applies with responsibilities across HR operations.

The position requires a Bachelor’s degree in HR or related field and 3–5 years of HR experience, with strong knowledge of payroll software and MS Office.

Qualifications

• Bachelor’s degree in HR management or related field or equivalent combination of education and experience.
• 3–5 years of previous experience in a similar HR position.

Responsibilities

• Records and files employee information including personal data, compensation, benefits, tax data, attendance, performance reviews, disciplinary actions, and termination details.
• Processes employment applications and assists management with recruiting, interviewing, and background checks.
• Updates employee files for payroll and other uses; answers inquiries and provides information.
• Administers benefits programs such as health, dental, life and disability insurances; manages vacation and leave policies.
• Conducts new employee orientation and explains policies, procedures, and programs.
• Keeps up to date with legal requirements and government reporting affecting HR functions.

Education

Bachelor’s Degree in HR/related field

3–5 years in a similar HR role

Tools

Payroll software

Windows + MS Office

Job description

Position

Human Resources Assistant

Summary

This position is responsible for administering policies relating to all phases of human resources activity by performing the following duties.

Essential Duties

• Records and files employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews, disciplinary actions, and termination date and reason.
• Processes employment applications and assists management in other employment activities, such as recruiting, interviewing, and conducting background checks.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Examines employee files to answer inquiries and provides information to authorized persons.
• Conducts new employee orientation.
• Responds to employees’ inquiries regarding policies, procedures, and programs.
• Administers benefits programs such as life, health, dental and disability insurances, vacation, sick leave and leave of absence.
• Reviews and updates employee handbook and company policies to ensure compliance.
• Prepares memoranda, forms and documentations.
• Investigates accidents and prepares reports for insurance carrier.
• Advise management on the issues related to human resources, such as interviewing, hiring, terminations, promotions, performance review, disciplinary actions, safety, and sexual harassment.
• Works with outside consultants to advise management in appropriate resolution of employee relations issues.
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
• Keeps track of employees’ I-9 expiration dates to advise management to coordinate with an attorney to file a petition for employees’ work permits.
• Provides assistance in accounting and administration functions.

Payroll

• Collects Payroll records from each manager for weekly and bi-weekly payroll.
• Assists in overseeing payroll is accurately processed.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Accurately inputs payroll data such as employee information, hours worked, tips earned, time off requests, employee status change, and deductions to the payroll system and timely transfers the data to the payroll company.
• Records and updates data concerning personnel actions as well as information affecting employee’s net wages on master payroll records.
• Prepares manual checks as necessary.
• Distributes paychecks and W-2s.

Administration

• Greets, directs guests and serves water if necessary.
• Answers, directs telephone calls and takes or transfers messages as necessary.
• Routes incoming and outgoing mail to internal and outside staff.
• Composes routine correspondence and creates reports or presentations.
• Makes copies of correspondence or other documents.
• Arranges travel, transportation and hotel reservations for personnel and corporate guests when necessary with careful considerations to minimizing costs.
• Orders and maintains office and shipping supplies.
• Runs errands for company when necessary.
• Provides assistance in benefit administration, such as processing health insurance enrollment, terminations and requests.
• Assists in answering inquiries from executive management, investors and auditors in Japan.

Risk Management

• Assist in implementing risk management policy and procedures.
• Schedules restaurant inspections with insurance agent.
• Communicates with appropriate persons to make improvements on risk management issues.
• Assists in works with third party to update employee safety manual and conduct safety training.

Other & Miscellaneous

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by management
• Maintains high ethical standards in the work place.
• Reports all irregular issues and problems to management for solution.
• Maintains good communication with supervisors, office staff members and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Working Hours, Working style

9:00~18:00

Hybrid Work remotely three days a week

May come to work during training

Woking Location

Torrance CA

Salary/Benefit

$22~$24

Medical, Dental, Vision

Monthly Deduction $101~$210depend on High or Low plan

401k (4%match)

Time Off 5days first year

SIck leave

Holidays

Saturdays, Sundays and holidays

Qualifications

Education & Work Experience

• Bachelor’s Degree in Human Resources Management or in a related area from four year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Three to five years of previous experience in a similar position.

Tools & Equipment

• General office equipment including phones, personal computers, email, fax, copier, scanner and etc.
• Software includes the use of Windows operating system and MS Office and payroll software.