Senior Administrative Support Specialist

McBride; Massachusetts; On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Referral program

Vision insurance

Job summary

McBride Consulting seeks a Senior Administrative Support Specialist to assist the Command, Control, Communications, and Battle Management Division (C3BM) at Hanscom AFB, Bedford, MA. This full-time role supports DoD leadership with planning, coordination, and documentation across the acquisition lifecycle.

You will manage calendars, prepare briefs, track actions, coordinate meetings, and ensure compliance with DoD policies.

Qualifications

• Bachelor’s degree required; 12 years of related experience, 5 in DoD, or 15 years of directly related DoD experience with certifications as described in PWS.
• Experience with DoD acquisition or program management offices is preferred.
• Strong proficiency with Microsoft Office and DoD travel systems.

Responsibilities

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, and briefing materials for leadership review and signature.
• Coordinate meetings, logistics, virtual setups, and documentation.

Skills

MS Office

DTS

SharePoint

Calendar mgmt

Executive scheduling

Video conferencing

Records management

Data analysis

DoD experience

Stakeholder engagement

Education

Bachelor’s Degree

DoD experience (15+ years)

Tools

DTS

SharePoint

MS Teams

Zoom

WebEx

Job description

McBride Consulting has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM).

Command, Control, Communications, and Battle Management (C3BM)has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Networkproviding resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Forceto win against the pacing challenge. C3BM supports execution in many different focus areas.C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational ResponseTeam (ORT), and multiple mission integration teams such as Air, Maritime and multipleacquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

This is a full-time position at Hanscom AFB, Bedford, MA.

Responsibilities

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Duties To Include But Not Limited To

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Requirements

Qualifications:

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance:

Must have and be able to maintain an active Top Secret level clearance and have current SCI eligibility

Preferred Qualifications

Education:

Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoDOR,

• 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD.

Technical Skills

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience utilizing the Defense Travel System (DTS)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to manage multiple priorities and competing deadlines
• Professional demeanor when interacting with senior military and civilian leadership
• Strong attention to detail and accuracy
• Excellent customer service and stakeholder engagement skills
• Ability to work independently with minimal supervision
• Strong problem-solving and critical-thinking abilities
• Collaborative team player capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach
• Strong relationship-building and coordination skills
• Ability to anticipate leadership needs and respond effectively
• High level of professionalism, reliability, and accountability

Additional Information

Location:

Hanscom AFB, MA

Travel:

10%

On-Site:

This position requires the candidate to be on-site

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time offProfessional development assistance
• Referral program
• Vision insurance

Our people and culture

McBride is an Equal Opportunity Employer. McBride Consulting does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.