Senior Administrative Support Coordinator

Integra-Lifesciences; Plainsboro Township (NJ); On-site; USD 55,000 - 74,000; Full time

Job summary

Integra LifeSciences is seeking a Senior Administrative Support Coordinator to ensure seamless site operations at the Plainsboro manufacturing site. You will manage calendars, travel, events, and new employee setup while supporting multiple leaders and departments.

The role requires 2–3 years of admin experience and strong Microsoft Office skills, with an emphasis on confidentiality and clear communication. On-site position with opportunities to contribute to site improvements.

Qualifications

• High school education; college degree preferred.
• 2–3 years of administrative experience.
• Must be proficient in Microsoft Office Suite and have strong written and oral communication skills.
• Ability to manage expense reports and maintain confidentiality.

Responsibilities

• Provide administrative support for departments and facilities.
• Make employee lunch arrangements as required.
• Maintain and manage calendars to schedule meetings internally and externally worldwide.
• Coordinate and support site-wide events; plan and lead-organize scheduled events at CMC Plainsboro.
• Coordinate travel arrangements for Plant Manager and other leaders; arrange registrations for meetings and seminars.
• Maintain and order office supplies; manage facility mail and phones; submit IT tickets as needed.

Skills

Microsoft Office

Calendar management

Travel coordination

Communication

Education

High school diploma

College degree preferred

Tools

PCard management

IT ticketing systems

Job description

Changing lives. Building Careers.Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.The Senior Administrative Support Coordinator will ensure the smooth operation of the CMC manufacturing site by performing a variety of administrative tasks. Such as travel management, calendar coordination, scheduling of events, meeting scheduling and preparations for the site leadership team. As well as assisting in accurate and timely posting of communication boards and new employee set up and introduction.SUPERVISION RECEIVEDUnder the direct supervision of the Plant ManagerESSENTIAL DUTIES AND RESPONSIBILITIESTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.Primary responsibilities are to:• Provide administrative support for departments and facilities.• Make employee lunch arrangements as required.• Maintain and manage calendars to schedule meetings internally and externallyworldwide.• Schedule day-to-day intra and inter departmental meetings/appointments and make appropriate reservations for facilities, equipment, etc.• Coordinate and support site wide events. Planning and acting as leadorganizer for scheduled events hosted by CMC Plainsboro.• Coordination of travel arrangements (including air, rail, car and hotel) for Plant Manager, Quality Manager, direct reports, and other functional leaders in the facility.• Complete registrations for professional meetings, seminars, and workshops.• Maintain and order office supplies for department and facility use.• Manage facility office mail.• Manage phones, as needed.• Submit IT tickets as required.• Maintain a PCard for Office and site expenses.• Maintain Employee Communication Vehicles (i.e. KPI Board, TV's,lntercompany Postings)• Oversee Employee Cafeteria and Locker Rooms• Work with Training Coordinator and hiring managers for New Employee Set-up (e.g. preparing and submitting New Employee form to GAC, preparation ofTraining File folder)• Use problem analysis and project management skills to complete projects asassigned.SUPERVISION RECEIVEDPlant ManagerDESIRED MINIMUM QUALIFICATIONSThe requirements listed below are representative of the knowledge, skill, and/or ability required for this position.• High school education, college degree preferred.• Minimum of 2-3 years of administrative experience.• Must be proficient in Microsoft Office Suite of applications and have very good written and oral communication skills.• Must be capable of managing expense reports.• Must be able to multi-task and be a self-starter.• Must be able to support multiple stakeholders.• High attention to detail with an emphasis on timely and accurate work products.• Must be able to maintain confidentiality.PHYSICAL REQUIREMENTSThe physical requirements listed in this section include but are not limited to the motor/physical abilities and skills required of this position to successfully undertake the essential duties and responsibilities of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.• While undertaking the essential duties and responsibilities of the position, theemployee must repeatedly sit, listen, and speak. The employee is required togo to all areas of the company. The employee may be required to periodicallylift and/or move up to 50 pounds.ADVERSE WORKING CONDITIONSThere are no adverse working conditions associated with this position.SELECTION GUIDELINESFormal application, rating of education and experience; oral interview and reference checkDISCLAIMERThe duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.The job description does not constitute and employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.Salary Pay Range:$26.21 - $35.38 USD HourlyOur salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training. In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.Additional Description for Pay Transparency:Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).Subject to the terms of their respective policies and date of hire, Employees are eligible for the following Total Rewards | Integra LifeSciencesIntegra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:EEO Is the Law | EOE including Disability/Protected VeteransIntegra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA. If you have difficulty using our online system due to a disability and need an accommodation, please email us at [e-mail] Agency SubmissionIntegra LifeSciences does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. A formal written agreement is required before engaging any agency, and it must be executed and authorized by the Vice President, Talent Acquisition. Where agency agreements are in place, introductions (the initial sharing of a candidate’s name, resume, or background) are position-specific and may only occur within the scope of that approved agreement. Please, no phone calls or emails.Integra - Employer Branding from Integra LifeSciences on Vimeo