Senior Administrative Support Coordinator

INTEGRA LIFESCIENCES CORP; Plainsboro Township (NJ); Presencial; USD 75.180.000 - 101.378.000; Jornada completa

Descripción de la vacante

Integra LifeSciences Corp. seeks a Senior Administrative Support Coordinator to ensure smooth site operations at the Plainsboro manufacturing site. Responsibilities include travel, calendar management, event planning, and onboarding support for new employees.

Under Plant Manager supervision, you will coordinate internal and external meetings, manage office supplies, IT tickets, and campus communications while maintaining confidentiality and high accuracy.

Formación

• High school education, college degree preferred.
• Minimum of 2-3 years of administrative experience.
• Proficient in Microsoft Office Suite with very good written and oral communication skills.
• Capable of managing expense reports.
• Able to multi-task and be a self-starter.
• Able to support multiple stakeholders.
• High attention to detail with emphasis on timely and accurate work products.
• Able to maintain confidentiality.

Responsabilidades

• Provide administrative support for departments and facilities.
• Make employee lunch arrangements as required.
• Maintain and manage calendars to schedule meetings internally and externally worldwide.
• Schedule day-to-day intra and inter departmental meetings/appointments and reserve facilities/equipment.
• Coordinate and support site wide events and lead organize scheduled events at Plainsboro.
• Coordinate travel arrangements for Plant Manager and leadership team.
• Complete registrations for professional meetings, seminars, and workshops.
• Maintain and order office supplies for department and facility use.
• Manage facility office mail and phones as needed.
• Submit IT tickets as required.
• Maintain a PCard for office and site expenses.
• Maintain Employee Communication Vehicles (KPI Board, TVs, Intercompany postings).
• Oversee Employee Cafeteria and Locker Rooms.
• Work with Training Coordinator and hiring managers for New Employee Set-up.

Conocimientos

Attention to detail

Multi-tasking

Self-starter

Confidentiality

Written communication

Oral communication

Stakeholder support

Educación

High school education

College degree preferred

Herramientas

Microsoft Office Suite

Descripción del empleo

Changing lives. Building Careers. Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

The Senior Administrative Support Coordinator will ensure the smooth operation of the CMC manufacturing site by performing a variety of administrative tasks. Such as travel management, calendar coordination, scheduling of events, meeting scheduling and preparations for the site leadership team. As well as assisting in accurate and timely posting of communication boards and new employee set up and introduction.

SUPERVISION RECEIVED Under the direct supervision of the Plant Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support for departments and facilities.
• Make employee lunch arrangements as required.
• Maintain and manage calendars to schedule meetings internally and externally worldwide.
• Schedule day-to-day intra and inter departmental meetings/appointments and make appropriate reservations for facilities, equipment, etc.
• Coordinate and support site wide events. Planning and acting as lead organizer for scheduled events hosted by CMC Plainsboro.
• Coordination of travel arrangements (including air, rail, car and hotel) for Plant Manager, Quality Manager, direct reports, and other functional leaders in the facility.
• Complete registrations for professional meetings, seminars, and workshops.
• Maintain and order office supplies for department and facility use.
• Manage facility office mail.
• Manage phones, as needed.
• Submit IT tickets as required.
• Maintain a PCard for Office and site expenses.
• Maintain Employee Communication Vehicles (i.e. KPI Board, TV's, lntercompany Postings)
• Oversee Employee Cafeteria and Locker Rooms
• Work with Training Coordinator and hiring managers for New Employee Set-up (e.g. preparing and submitting New Employee form to GAC, preparation of Training File folder)
• Use problem analysis and project management skills to complete projects as assigned.

SUPERVISION RECEIVED Plant Manager

DESIRED MINIMUM QUALIFICATIONS

• High school education, college degree preferred.
• Minimum of 2-3 years of administrative experience.
• Must be proficient in Microsoft Office Suite of applications and have very good written and oral communication skills.
• Must be capable of managing expense reports.
• Must be able to multi-task and be a self-starter.
• Must be able to support multiple stakeholders.
• High attention to detail with an emphasis on timely and accurate work products.
• Must be able to maintain confidentiality.

PHYSICAL REQUIREMENTS

The physical requirements listed in this section include but are not limited to the motor/physical abilities and skills required of this position to successfully undertake the essential duties and responsibilities of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.

• While undertaking the essential duties and responsibilities of the position, the employee must repeatedly sit, listen, and speak. The employee is required to go to all areas of the company. The employee may be required to periodically lift and/or move up to 50 pounds.

ADVERSE WORKING CONDITIONS

There are no adverse working conditions associated with this position.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check

DISCLAIMER

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute and employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Salary Pay Range: $26.21 - $35.38 USD Hourly

Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training. In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Additional Description for Pay Transparency

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, Employees are eligible for the following Total Rewards | Integra LifeSciences

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations.

If you'd like more information on your rights under the law, please see the following notices:

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Integra - Employer Branding from Integra LifeSciences on Vimeo

Whatever your specialty, you’ll find an ideal setting for building a rewarding career. Along the way, you’ll have the satisfaction of knowing your work matters, that it’s making patients’ lives better, making a positive and lasting difference. You’ll find that the pace is exhilarating - because the need is so urgent. You’ll be challenged - and supported - by the most dynamic and inspiring people in your profession. And you’ll grow a career that is more impactful and fulfilling then you thought possible. More than 4,200 Integra employees already know we’re a great place to build a career. Here’s your chance to discover that for yourself.