Senior Administrative Support Coordinator

Integra LifeSciences; Plainsboro Township (NJ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) savings plan

Group legal insurance

Job summary

Integra LifeSciences is seeking a Senior Administrative Support Coordinator to ensure smooth operations at the CMC manufacturing site in Plainsboro, NJ. You will handle travel, calendar coordination, event planning, and new employee onboarding, supporting the site leadership team.

Key duties include organizing meetings, coordinating travel for executives, managing IT tickets, and maintaining vendor and office supplies while upholding confidentiality and high attention to detail.

Qualifications

• High school education; college degree preferred.
• Minimum of 2-3 years of administrative experience.
• Proficient in Microsoft Office Suite and strong written and oral communication skills.
• Ability to manage expense reports.
• Capable of multi-tasking and being a self-starter.
• Ability to support multiple stakeholders; maintain confidentiality.

Responsibilities

• Provide administrative support for departments and facilities.
• Coordinate travel arrangements (air, rail, car, hotel) for leadership and staff.
• Maintain calendars and schedule internal and external meetings worldwide.
• Plan and lead site-wide events and new employee onboarding activities.
• Submit IT tickets and manage office supplies and mail.

Skills

Microsoft Office proficiency

Multi-tasking

Communication skills

Confidentiality

Self-starter

Stakeholder management

Education

High school education

College degree preferred

Tools

Microsoft Office Suite

Job description

Changing lives. Building Careers. Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

The Senior Administrative Support Coordinator will ensure the smooth operation of the CMC manufacturing site by performing a variety of administrative tasks. Such as travel management, calendar coordination, scheduling of events, meeting scheduling and preparations for the site leadership team. As well as assisting in accurate and timely posting of communication boards and new employee set up and introduction.

SUPERVISION RECEIVED

Under the direct supervision of the Plant Manager

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Primary responsibilities are to:

• Provide administrative support for departments and facilities.
• Make employee lunch arrangements as required.
• Maintain and manage calendars to schedule meetings internally and externally worldwide.

• Schedule day-to-day intra and inter departmental meetings/appointments and make appropriate reservations for facilities, equipment, etc.
• Coordinate and support site wide events. Planning and acting as lead organizer for scheduled events hosted by CMC Plainsboro.

• Coordination of travel arrangements (including air, rail, car and hotel) for Plant Manager, Quality Manager, direct reports, and other functional leaders in the facility.
• Complete registrations for professional meetings, seminars, and workshops.
• Maintain and order office supplies for department and facility use.
• Manage facility office mail.
• Manage phones, as needed.
• Submit IT tickets as required.
• Maintain a PCard for Office and site expenses.
• Maintain Employee Communication Vehicles (i.e. KPI Board, TV's, intercompany Postings).

• Oversee Employee Cafeteria and Locker Rooms
• Work with Training Coordinator and hiring managers for New Employee Set-up (e.g. preparing and submitting New Employee form to GAC, preparation of Training File folder).

• Use problem analysis and project management skills to complete projects as assigned.

SUPERVISION RECEIVED

Plant Manager

Desired Minimum Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.

• High school education, college degree preferred.
• Minimum of 2-3 years of administrative experience.
• Must be proficient in Microsoft Office Suite of applications and have very good written and oral communication skills.
• Must be capable of managing expense reports.
• Must be able to multi-task and be a self-starter.
• Must be able to support multiple stakeholders.
• High attention to detail with an emphasis on timely and accurate work products.
• Must be able to maintain confidentiality.

Physical Requirements

The physical requirements listed in this section include but are not limited to the motor/physical abilities and skills required of this position to successfully undertake the essential duties and responsibilities of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.

• While undertaking the essential duties and responsibilities of the position, the employee must repeatedly sit, listen, and speak. The employee is required to go to all areas of the company. The employee may be required to periodically lift and/or move up to 50 pounds.

ADVERSE WORKING CONDITIONS

There are no adverse working conditions associated with this position.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check

DISCLAIMER

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute and employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Salary Pay Range:

$26.21 - $35.38 USD Hourly

Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training. In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, Employees are eligible for the following Total Rewards | Integra LifeSciences

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:

EEO Is the Law | EOE including Disability/Protected Veterans

Integra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA. If you have difficulty using our online system due to a disability and need an accommodation, please email us at [e-mail].

Unsolicited Agency Submission

Integra LifeSciences does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. A formal written agreement is required before engaging any agency, and it must be executed and authorized by the Vice President, Talent Acquisition. Where agency agreements are in place, introductions (the initial sharing of a candidate’s name, resume, or background) are position-specific and may only occur within the scope of that approved agreement. Please, no phone calls or emails.

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