Senior Administrative Supervisor — Fund & Trustee Operations

HR Symphony; Honolulu (HI); On-site; USD 70,000 - 100,000; Full time

Job summary

Pacific Administrators in Honolulu, HI is seeking an Administrative Supervisor to lead the Administrative Department, develop staff, and ensure timely completion of duties for client funds. You will collaborate with Fund Administrators, Trustees, and legal counsel to deliver accurate administrative services.

The role requires strong supervisory, organizational, and communication skills, with attention to detail. Monday–Friday, onsite in Hawaii, with potential flexibility for travel and audits.

Qualifications

• AA degree in Accounting/Finance or HRM with 5+ years of related experience.
• Demonstrated supervisory and training experience.
• Excellent written and verbal communication with timely responses.

Responsibilities

• Supervise and develop Administrative Department staff and ensure timely work.
• Support Administrators and coordinate meetings for Trustees.
• Prepare agendas, minutes, and meeting materials accurately.
• Coordinate trustee onboarding and travel arrangements.
• Assist with audits, insurance matters, and investment-related admin tasks.
• Maintain trustee records and ensure data security.
• Receive and route subpoenas and other time-sensitive documents.

Skills

Supervisory experience

Communication

Organizational skills

Attention to detail

MS Office proficiency

Contract/document review

Teamwork

Education

AA in Accounting/Finance or HRM

Tools

Microsoft Office Suite

Job description

Pacific Administrators in Honolulu, HI is seeking an Administrative Supervisor to lead the Administrative Department, develop staff, and ensure timely completion of duties for client funds. You will collaborate with Fund Administrators, Trustees, and legal counsel to deliver accurate administrative services.

The role requires strong supervisory, organizational, and communication skills, with attention to detail. Monday–Friday, onsite in Hawaii, with potential flexibility for travel and audits.