Senior Administrative Specialist | Complex Scheduling

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Outstanding Healthcare Coverage

403B Retirement Package

Tuition Reimbursement

Paid Parental Leave

On campus Fitness Facility

Job summary

The Medical College of Wisconsin is seeking a seasoned administrator to perform routine and advanced administrative duties. This role requires coordination of various functions and involvement in project management, with a requirement of at least 5 years of experience and a high school diploma or equivalent.

The successful candidate will have strong organizational and relational skills and will be responsible for the management of correspondence, data compilation, and program administration. Benefits include outstanding healthcare coverage and a 403B retirement package.

Qualifications

• 5 years of administrative experience.
• Skilled in coordinating projects and meetings.
• Experienced in utilizing computer applications.

Responsibilities

• Anticipate and coordinate administrative functions.
• Compose and manage correspondence.
• Conduct research and prepare reports.

Skills

Administrative skills

Project coordination

Data compilation

Computer applications (Excel)

Education

High school diploma

Bachelor’s Degree (preferred)

Job description

Summary

Under the direction of the Director of the Learner Network and in close collaboration with Coordinator and Manager colleagues, perform routine and advanced administrative duties for the KNN Learner Network area requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Summary

Under the direction of the Director of the Learner Network and in close collaboration with Coordinator and Manager colleagues, perform routine and advanced administrative duties for the KNN Learner Network area requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, amplifying existing correspondence for certain audiences and managing follow up.
• Use complex functions of a variety of computer applications (xls and internal customer relationship management system)
• Response to email inquiries as assigned on behalf of the area.
• Coordinate schedules for complex internal and external meetings, appointments; support travel and related arrangements.
• Participate and play an administrative role in meetings and events with program participants
• Conduct research, compile data and information from multiple sources to prepare reports.
• Assist in the monitoring of program expenses and compilation of financial information as requested.
• Liaison with finance and grants operations areas on payment requests, requisitions, and invoices.
• Takes a relational and collaborative approach to program administration
• Organize filing systems accurately maintaining records.
  
  

Qualifications

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience

Preferred Education: Bachelor’s Degree

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Classification

FLSA Status Non-Exempt

FLSA Test Administrative

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
  
  

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.