Senior Administrative Specialist

Dow; Midland (MI); On-site; USD 60,000 - 80,000; Full time

Job summary

Dow in Midland, Michigan, is seeking a Senior Administrative Specialist to partner with senior HR leadership, enabling efficient execution of business priorities through proactive planning and day-to-day executive operations.

You will anticipate needs, manage sensitive information with discretion, and coordinate complex calendars, meetings, and events across time zones, helping leaders stay focused on strategic priorities.

Qualifications

• High School Diploma or GED and at least 5 years of professional experience.
• U.S. work authorization required; no visa sponsorship.

Responsibilities

• Provide executive administrative support to senior HR leadership.
• Manage complex calendars, scheduling across multiple time zones, and travel arrangements.
• Coordinate meetings, events, and onboarding activities; prepare materials and notes.

Job description

At Dow, we believe in putting people first and we're passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We're a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you're looking for a challenge and meaningful role, you're in the right place.

About you and this role

Dow has an exciting opportunity for a Senior Administrative Specialist located in Midland, MI ! In this role, you will serve as a trusted partner to senior HR leadership, enabling efficient and effective execution of business priorities through exceptional administrative support, proactive planning, and management of day-to-day executive operations. You will anticipate needs, identify potential issues before they arise, and independently drive coordination and follow-through to maximize leadership effectiveness. Operating with a high degree of discretion and professionalism, you will manage sensitive information and complex stakeholder interactions while helping leaders remain focused on strategic priorities.

Responsibilities

• Maintain an in-depth understanding of the role, work group, and computer applications to work independently, appropriately prioritize work and competing demands and provide professional administrative support to senior leaders and their teams.
• Screen and prioritize requests, communications, and competing demands on executive time.
• Manage complex calendars, priorities and scheduling across multiple time zones.
• Coordinate internal and external meetings and events, book conference rooms, order food/drink, escort and manage visitor/guests.
• Anticipate needs and proactively address issues before they impact leadership effectiveness.
• Meet tight deadlines in a fast-paced and quickly-changing environment.
• Occasionally assist with meeting materials, presentations, agendas and follow up actions.
• Coordinate the end-to-end delivery of department or group events or special projects.
• Take notes at meetings and compress relevant information into a brief summary.
• Create open channels of communication to help the department understand and utilize information more effectively.
• Maintain organizational documents, records, distribution lists, and leadership materials.
• Ensure document quality, version control, and confidentiality standards.
• Support onboarding, organizational updates, and administrative aspects of team operations.
• Ensure compliance with company policies, governance requirements, and administrative procedures.

Success Measures

• Executive schedules are managed effectively with minimal conflicts or escalation.
• Leadership meetings are well-organized, prepared, and executed.
• Administrative tasks are completed accurately and on time.
• Stakeholders experience responsive and professional support.
• Confidential information is managed appropriately and securely.

Required Qualifications

• A minimum of a High School Diploma or GED or equivalent.
• A minimum of 5 years of professional working experience.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications

• An associates degree or higher education.
• 8+ years of professional working experience.
• Experience supporting Vice President, Executive Leadership Team, or equivalent senior leaders.
• Experience coordinating global teams and international stakeholders.
• Budget, invoice, and expense management experience.
• Event planning and executive meeting management experience.

Skills

• Organizing: Exceptional organizational and time-management skills.
• Communication: Strong written and verbal communication skills.
• Microsoft Office: Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
• Prioritization: Ability to manage multiple priorities with accuracy and attention to detail.
• Confidentiality: Strong judgment, discretion, and professionalism in handling confidential information.
• Learning Agile: Ability to work independently in a fast-paced, highly matrixed environment.

Additional Notes

Relocation assistance is not available for this position.

Benefits - What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

Equitable and ma