Senior Administrative Specialist

Dow; Midland (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

On-site fitness facilities

Employee discounts

Paid time off

Job summary

Dow in Midland, MI seeks a Senior Administrative Specialist to partner with senior HR leadership and drive efficient executive operations. You will anticipate needs, manage sensitive information, coordinate complex calendars, meetings, and events, and ensure timely follow-up across stakeholders.

Relocation assistance is not available. The role emphasizes discretion, proactive planning, and a high level of professionalism within a fast-paced, matrixed environment.

Qualifications

• High School Diploma or GED or equivalent required.
• Minimum 5 years of professional experience.
• U.S. work authorization; no visa sponsorship available.

Responsibilities

• Support senior leaders with calendar management, planning and coordination.
• Screen requests, prioritize communications and manage executive time.
• Coordinate meetings, prepare materials and travel logistics as needed.
• Maintain documents, confidentiality, and governance compliance.
• Assist onboarding and organizational updates for the team.

Skills

Organizing

Communication

Microsoft Office

Prioritization

Confidentiality

Learning Agility

Education

High School Diploma or GED

Associates degree (preferred)

Job description

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration.If you’re looking for a challenge and meaningful role, you’re in the right place.

About you and this role

Dow has an exciting opportunity for a Senior Administrative Specialist located in Midland, MI! In this role, you will serve as a trusted partner to senior HR leadership, enabling efficient and effective execution of business priorities through exceptional administrative support, proactive planning, and management of day-to-day executive operations. You will anticipate needs, identify potential issues before they arise, and independently drive coordination and follow-through to maximize leadership effectiveness. Operating with a high degree of discretion and professionalism, you will manage sensitive information and complex stakeholder interactions while helping leaders remain focused on strategic priorities.

Responsibilities

• Maintain an in-depth understanding of the role, work group, and computer applications to work independently, appropriately prioritize work and competing demands and provide professional administrative support to senior leaders and their teams.
• Screen and prioritize requests, communications, and competing demands on executive time.
• Manage complex calendars, priorities and scheduling across multiple time zones.
• Coordinate internal and external meetings and events, book conference rooms, order food/drink, escort and manage visitor/guests.
• Anticipate needs and proactively address issues before they impact leadership effectiveness.
• Meet tight deadlines in a fast-paced and quickly-changing environment.
• Occasionally assist with meeting materials, presentations, agendas and follow up actions.
• Coordinate the end-to-end delivery of department or group events or special projects.
• Take notes at meetings and compress relevant information into a brief summary.
• Create open channels of communication to help the department understand and utilize information more effectively.
• Maintain organizational documents, records, distribution lists, and leadership materials.
• Ensure document quality, version control, and confidentiality standards.
• Support onboarding, organizational updates, and administrative aspects of team operations.
• Ensure compliance with company policies, governance requirements, and administrative procedures.

Success Measures

• Executive schedules are managed effectively with minimal conflicts or escalation.
• Leadership meetings are well-organized, prepared, and executed.
• Administrative tasks are completed accurately and on time.
• Stakeholders experience responsive and professional support.
• Confidential information is managed appropriately and securely.

Required Qualifications

• A minimum of a High School Diploma or GED or equivalent.
• A minimum of 5 years of professional working experience.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications

• An associates degree or higher education.
• 8+ years of professional working experience.
• Experience supporting Vice President, Executive Leadership Team, or equivalent senior leaders.
• Experience coordinating global teams and international stakeholders.
• Budget, invoice, and expense management experience.
• Event planning and executive meeting management experience.

Skills

• Organizing: Exceptional organizational and time-management skills.
• Communication: Strong written and verbal communication skills.
• Microsoft Office: Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
• Prioritization: Ability to manage multiple priorities with accuracy and attention to detail.
• Confidentiality: Strong judgment, discretion, and professionalism in handling confidential information.
• Learning Agility: Ability to work independently in a fast-paced, highly matrixed environment.

Additional Notes

Relocation assistance is not available for this position.

Benefits – What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need…when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
  • Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
  • Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
  • Transportation allowance (availability varies depending on location)
  • Meal subsidiaries/vouchers (availability varies depending on location)
  • Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow’s equal opportunities is available on www.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.