Senior Administrative Secretary — Conservatory Operations

Oberlin College Development; Oberlin (OH); On-site; USD 31,000 - 45,000; Full time

Job summary

Oberlin College invites applications for a full-time Administrative Secretary III in the Division of Music and Technology and Conservatory Operations, supporting TIMARA, RAP, and Conservatory Audio Services. The role reports to the Manager of Academic Operations and collaborates with faculty, students, staff, and external partners to ensure smooth operation.

The ideal candidate will have strong administrative skills, keyboarding, and proficiency with Word, Excel, PowerPoint, and Google

Qualifications

• High school diploma and 5-7 years of progressive admin support.
• Excellent written and verbal communication with attention to detail.
• Strong organization and multitasking abilities under deadlines.
• Proficiency in Word, Excel, PowerPoint, and Google Workspace.
• Reliability and ability to work collaboratively.

Responsibilities

• Provide high-level administrative support to Division of Music and Technology and Conservatory operations.
• Coordinate class materials, schedules, and inquiries; maintain bulletin boards.
• Process audio service orders, billing, and inventory records.
• Assist with instrument inventory and scheduling repairs.
• Prepare departmental communications and support staff; supervise students as needed.
• Handle daily office tasks and maintain filing systems.

Skills

Keyboarding

Written and verbal communication

Interpersonal skills

Project coordination

Deadline management

Judgment and discretion

Reliability

Team collaboration

Education

High school diploma

College degree or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Google Workspace

Job description

Oberlin College invites applications for a full-time Administrative Secretary III in the Division of Music and Technology and Conservatory Operations, supporting TIMARA, RAP, and Conservatory Audio Services. The role reports to the Manager of Academic Operations and collaborates with faculty, students, staff, and external partners to ensure smooth operation.

The ideal candidate will have strong administrative skills, keyboarding, and proficiency with Word, Excel, PowerPoint, and Google