Senior Administrative Professional

SIERTEK LTD; Dayton (OH); Remote; USD 50,000 - 70,000; Full time

Job summary

SierTeK Ltd. seeks a Senior Administrative Professional for a remote role, supporting critical administrative functions for a Department of Defense program. The candidate will manage communication channels, records, workflow, and calendars, ensuring efficiency within a high-security environment. Ideal candidates will possess a relevant degree and extensive administrative experience.

Qualifications

• 3+ years of administrative experience in a high-security environment, preferably DoD or military.
• Strong communication and organizational skills.

Responsibilities

• Manage communication channels for the MMO including phone and email.
• Serve as Records Custodian, managing organizational and classified files.
• Coordinate and track tasks and workflows effectively.

Skills

Communication management

Records management

Workflow coordination

Document preparation

Calendar management

Meeting logistics

Inventory coordination

Education

Associates or Bachelor's Degree in Business Administration or Management

Job description

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking a SENIOR ADMINISTRATIVE PROFESSIONAL to support a REMOTE opportunity.

PLEASE APPLY DIRECTLY ON OUR WEBSITE AT SIERTEK.COM/CAREERS

Position Overview Section

In this cutting-edge new MMO the Sr. Administrative Professional shall serve as the administrative focal point for the MMO, actively managing all official communications channels.

Essential Job Functions

Communication Channels

• Phone: Answering organizational phone line(s) and dispatching callers to appropriate individuals within the MMO
• Email: Monitoring organizational inboxes, handling common correspondence, or delegating action to appropriate individuals within the MMO
• Mail: Receiving, handling, storing, and distributing both classified and unclassified mail/media in accordance with applicable security guidelines and instructions
  
  

Records Management

• Serve as the Records Custodian (RC) for the MMO, actively managing both the organizational file plan (across classification domains) and records therein
• Support all aspects of the records management lifecycle, implementing applicable policies and processes - including those of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC) pertaining to Research & Development (R&D) case files
• Use applicable DoD, DAF, AFMC, and/or AFRL enterprise records management systems and tools
  
  

Workflow Management

• Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
• Responsibilities include tracking deadlines, following up with collaborators, integrating inputs, verifying completion status, submitting responses, archiving supporting documentation, and communicating status to MMO leadership
• Retrieve essential status information from established workflows using queries and reports
  
  

Document Preparation

• Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
• Prepare documents and correspondence per standard government formats and staffing instructions
• Track document status (e.g., draft, pre-decisional, final, awaiting signature, signed) in accordance with the organizational file plan and associated workflows
  
  

Calendar Management

• Manage and maintain all organizational calendars
• Responsibilities include appointment and resource scheduling for meetings, activities, or events affiliated with the MMO or its membership
  
  

Meeting Logistics

• Serve as the meeting focal point for coordinating, collecting, and staging necessary materials for routine virtual or in-person meetings
• Responsibilities include managing attendees (and verifying clearances, as applicable), securing required meeting resources (e.g., conference rooms or audio/visual equipment), coordinating refreshments, or providing for other typical host requirements
  
  

Inventory and Supply

• Coordinate routine supply and equipment orders and actively manage the inventory necessary to fulfill MMO requirements
  
  

Qualifications

Minimum Position Requirements

• Associates or Bachelor's Degree in a Business Administration, Management, or other relevant field
• 3+ years of administrative experience in a high-security environment, preferably within a DoD or military setting
  
  

SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

If you need assistance or accommodation due to a disability, you may contact us at 1+833.743.7835.