Senior Administrative Partner to AI & Data Leader

KCR Placement; Wilmington (DE); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Various annual leave entitlements

Health insurance offerings

Competitive retirement planning

Global Employee Assistance Programme (

Life assurance

Country-specific benefits

Job summary

ICON Strategic Solutions is seeking a Senior Administrative Assistant for AI & Data to support the Chief Data & AI Officer in a fast-paced, public company environment. The role covers calendars, travel, correspondence, events, and cross-functional engagement across the AI & Data organization.

You will oversee budgeting, vendor relations, onboarding, and confidential information with discretion while leveraging AI tools to improve productivity and efficiency.

Qualifications

• 8+ years of administrative or project coordination experience.
• Experience supporting senior executives in tech or data-focused orgs.
• Ability to coordinate complex executive schedules and travel.
• Strong written and verbal communication with high attention to detail.
• Discretion handling confidential information.

Responsibilities

• Serve as operational partner to the Chief Data & AI Officer, managing priorities, timelines, and execution of initiatives and engagements.
• Maintain visibility across the AI & Data organization and anticipate needs for meetings, conferences, and internal events.
• Draft and proofread correspondence, manage presentation materials, and help organize team and company events.
• Coordinate domestic and international travel logistics, including itineraries.
• Support budget and vendor administration, tracking PO’s and spend against plan.
• Onboard new hires and contractors, maintain org charts and distribution lists.
• Handle expense reporting and administrative documentation including invoices and licenses.
• Identify opportunities to improve operational efficiency using AI tools.

Skills

Executive support

Calendar management

Travel coordination

Budget & vendor management

Discretion & confidentiality

Communication

Cross-functional coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Word

Excel

PowerPoint

Outlook

Job description

ICON Strategic Solutions is seeking a Senior Administrative Assistant for AI & Data to support the Chief Data & AI Officer in a fast-paced, public company environment. The role covers calendars, travel, correspondence, events, and cross-functional engagement across the AI & Data organization.

You will oversee budgeting, vendor relations, onboarding, and confidential information with discretion while leveraging AI tools to improve productivity and efficiency.