AI & Data Executive Assistant & Ops Partner

ICON Strategic Solutions; Wilmington (DE); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement plan

Employee assistance program

Life insurance

Flexible benefits

Job summary

ICON Strategic Solutions is seeking a Senior Administrative Assistant for AI & Data to provide high-level administrative support to the Chief Data & AI Officer. You will manage calendars, travel, and communications, draft materials, and coordinate cross-functional activities across the AI & Data organization.

The role requires discretion, proactive problem solving, and the ability to operate independently in a fast-paced, public company environment.

Qualifications

• Bachelor's degree; 8+ years in administrative, operations, or project coordination supporting senior leadership.
• Experience supporting senior executives in a technology, data, analytics, or AI-focused organization within a public company.
• Demonstrated ability to coordinate complex executive schedules, travel logistics, and high-visibility events.
• Advanced proficiency in Microsoft Office and collaboration tools; comfort using AI tools to enhance productivity.
• Familiarity with data and AI concepts; strong written and verbal communication with attention to detail.

Responsibilities

• Serve as a trusted operational partner to the Chief Data & AI Officer, managing priorities and execution of key initiatives and engagements.
• Maintain visibility across the AI & Data organization and anticipate operational needs for meetings, conferences, and internal engagements.
• Provide calendar, travel planning, and prioritization of leadership and cross-functional commitments.
• Draft and proofread correspondence, manage presentation materials, and help organize team and company events.
• Support planning and execution of AI & Data leadership meetings, offsites, and reviews.
• Coordinate meeting logistics, travel itineraries, vendor management, and briefing materials.
• Ensure coordination of activities across internal stakeholders including executive leadership, and cross-functional teams.
• Support onboarding for new hires and contractors, team rosters, org charts, and distribution lists.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Cross-functional collaboration

Education

Bachelor's degree preferred

Tools

Microsoft 365

Microsoft Word/Excel/PowerPoint

Job description

ICON Strategic Solutions is seeking a Senior Administrative Assistant for AI & Data to provide high-level administrative support to the Chief Data & AI Officer. You will manage calendars, travel, and communications, draft materials, and coordinate cross-functional activities across the AI & Data organization.

The role requires discretion, proactive problem solving, and the ability to operate independently in a fast-paced, public company environment.