Senior Administrative & Operations Coordinator

Georgia Institute of Technology; Atlanta (GA); On-site; USD 33,000 - 37,000; Full time

Job summary

Georgia Tech in Atlanta invites applications for a Sr. Administrative Professional in the School of Mathematics. This role provides high-level administrative support to unit management, coordinating calendars, meetings, budgets, procurement, and reporting obligations.

It may supervise junior staff and interacts regularly with vendors and visitors. The position emphasizes budget oversight, payroll coordination, purchasing, travel, and documentation processing while maintaining smooth front-desk

Qualifications

• Educational Requirements: High school diploma, GED certificate, or Vocational School Diploma.
• Required Experience: Six to eight years of job-related experience.
• Preferred Educational Requirements: Bachelors degree.

Responsibilities

• Prepare and manage department budget; generate reports.
• Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing).
• Coordinate unit purchasing process; track and manage purchasing activities.
• Originate and process correspondence, reports and other documentation.
• Compile, organize and analyze data for reports; develop and maintain databases and records management systems.
• Plan meetings and events including scheduling, reservations, arrangements.
• Make travel arrangements for unit staff management and staff as directed.
• Review and resolve complex administrative questions; suggest new procedures.
• Provide training and ongoing work guidance to administrative staff.
• Provide front desk coverage and respond to general inquiries.

Skills

Budget administration

Unit coordination

Procurement processing

Office organization

Event planning

Data/report preparation

Supervision (basic)

Education

Bachelor's degree

Job description

Georgia Tech in Atlanta invites applications for a Sr. Administrative Professional in the School of Mathematics. This role provides high-level administrative support to unit management, coordinating calendars, meetings, budgets, procurement, and reporting obligations.

It may supervise junior staff and interacts regularly with vendors and visitors. The position emphasizes budget oversight, payroll coordination, purchasing, travel, and documentation processing while maintaining smooth front-desk