Senior Administrative & Office Operations Specialist

CITY OF PORT ORANGE; Florida; On-site; USD 38,000 - 52,000; Full time

Job summary

City of Port Orange is seeking a highly responsible clerical professional to relieve officials of specialized clerical and secretarial tasks and minor administrative duties. The role includes assisting the Department Head, handling mail, scheduling, travel, and basic bookkeeping; addendum outlines department-specific responsibilities.

This position is part of the Emergency Management Team and may incur additional duties during emergencies.

Qualifications

• High school diploma or GED.
• Five years related experience and/or training.
• Valid Florida Driver’s License.
• Knowledge of modern office practices and procedures.
• Ability to read, analyze, and interpret work related documents.
• Ability to communicate both orally and in writing.
• Computer skills, including word processing, spreadsheets, etc.
• Organizational Skills.
• Time management skills.

Responsibilities

• Provides clerical and administrative assistance to the Department Head.
• Reads and routes incoming mail.
• Composes, types, and edits routine correspondence and statistical reports independently.
• Transmits orders and instructions with the authority of the supervisor.
• Maintains some accounting, payroll, and other department bookkeeping records.
• Processes purchase orders.
• Files correspondence and other records.
• Answers telephone and give information to callers or route calls to appropriate officials and place outgoing calls.
• Schedules appointments for Department Head.
• Greets visitors, ascertains nature of business, and conducts visitors to appropriate person.
• Arranges travel schedules and reservations.
• Makes copies of correspondence or other printed matter.
• Prepares outgoing mail.
• Administers the credit card purchasing policy.

Skills

Clerical tasks

Office administration

Time management

Attention to detail

Education

High school diploma or GED

Five years related experience

Valid Florida Driver’s License

Tools

Word processing

Spreadsheets

Job description

City of Port Orange is seeking a highly responsible clerical professional to relieve officials of specialized clerical and secretarial tasks and minor administrative duties. The role includes assisting the Department Head, handling mail, scheduling, travel, and basic bookkeeping; addendum outlines department-specific responsibilities.

This position is part of the Emergency Management Team and may incur additional duties during emergencies.