Senior Administrative Manager - Office & Project Support

Civil & Environmental Consultants, Inc.; Oklahoma City (OK); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) matching

Profit sharing

Performance bonus

Company stock

Medical, dental, and vision insurance

Short and long-term disability

Tuition assistance

Professional development

Work-life balance

Job summary

Civil & Environmental Consultants, Inc. (CEC) is seeking an Administrative Manager for its Oklahoma City office to oversee daily operations, support project teams, and ensure accurate administrative services.

Reporting to the Office Lead, you will manage communications, document production, and QA reviews to meet company standards. You will coordinate with municipalities and regulatory agencies, handle vendor relationships, procurement, onboarding, and office logistics, while collaborating with

Qualifications

• Minimum of a high school diploma; additional administrative training, college coursework, or professional certifications a plus
• 10+ years of administrative, office management, or related professional experience (A/E/C consulting industry experience is a plus)
• Proficiency with Microsoft Office and Adobe software
• Strong familiarity with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams
• Effective communication and interpersonal skills
• Strong proofreading, editing, and document formatting abilities
• Experience drafting and reviewing business correspondence, reports, and presentations
• Ability to communicate effectively with clients in person, on the phone, and in writing
• Ability to coordinate internal meetings, conferences, training programs, and associated logistics
• Experience managing office facilities, vendors, landlords, and property management relationships
• Experience coordinating municipal and county agency applications, plat filings, easements, zoning requests, and land development documentation preferred
• Experience coordinating Certificates of Insurance (COIs), internal peer reviews, and project administrative requirements preferred
• Ability to plan and execute employee engagement activities, client events, recruiting functions, and business development initiatives
• Experience supporting recruiting activities, application processing, onboarding, and employee orientation programs preferred
• Strong problem-solving and organizational skills
• Ability to manage multiple priorities, workflow expectations, and deadlines
• Ability to maintain confidential information with discretion and professionalism
• Highly dependable and trustworthy with a positive attitude; and
• HR, accounting, or business operations experience a plus

Responsibilities

• Answering phones, responding to incoming communications, coordinating meetings, preparing agendas, and maintaining office records
• Supporting project managers with document production, including technical reports, letters, presentations, and proposals
• Proofreading, editing, formatting, and reviewing documents for grammar, style, punctuation, consistency, and overall quality
• Drafting and reviewing business correspondence and presentations
• Coordinating internal peer reviews and project administration activities
• Coordinating with municipalities, counties, and regulatory agencies for plats, PUDs, zoning, easements, and land development docs
• Preparing, submitting, tracking, uploading, and downloading project documents through agency portals
• Coordinating required signatures, filing plats/easements, and facilitating COIs
• Maintaining office and marketing inventories; coordinating purchasing; liaising with IT, HR, Accounting, Marketing, and Operations
• Coordinating helpdesk requests, office equipment, recruiting activities, onboarding, and employee orientation
• Coordinating office vendors, facilities, and landlord relationships; reporting expenses to Corporate Accounting
• Supporting office events, trainings, and business development activities; engaging with clients and partners

Skills

Communication

Interpersonal skills

Proofreading and editing

Document formatting

Multitasking

Attention to detail

Time management

Professional demeanor

Office coordination

Education

High school diploma

Administrative training

College coursework

Professional certifications (office admin)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Microsoft Office

Adobe software

Job description

Civil & Environmental Consultants, Inc. (CEC) is seeking an Administrative Manager for its Oklahoma City office to oversee daily operations, support project teams, and ensure accurate administrative services.

Reporting to the Office Lead, you will manage communications, document production, and QA reviews to meet company standards. You will coordinate with municipalities and regulatory agencies, handle vendor relationships, procurement, onboarding, and office logistics, while collaborating with