Senior Administrative Manager

Justia, Inc.; New York (NY); Hybrid; USD 200,000 - 250,000; Full time

Benefits offered by this job

Healthcare, life and disability

401k plan

11 paid holidays

PTO 23 days in first year

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins seeks a seasoned Senior Executive Assistant/Office Operations professional for its New York office to support a Partner’s client, practice, and administrative responsibilities. You will manage priorities, coordinate with the Partner’s teams, and ensure timely follow-through across a fast-moving portfolio.

Responsibilities include preparing materials, safeguarding sensitive information, and guiding firm processes.

Qualifications

• Bachelor’s degree or equivalent; JD, MBA, or related advanced training preferred.
• Minimum of six years of progressively responsible experience in administration, operations, or executive support.

Responsibilities

• Manage the operations of the Partner’s office, including intake, prioritization, delegation, tracking, escalation, and completion of requests.
• Serve as a strategic partner, trusted advisor, and sounding board to the Partner with planning processes.
• Support preparation for significant meetings, including editing communications, notes, and presentations.
• Maintain awareness of the Partner’s practice and market trends and distill into summaries and decision points.
• Develop and maintain productive relationships with attorneys and business services teams for collaboration.

Skills

Strategic thinking

Analytical thinking

Written communication

Verbal communication

Education

Bachelor’s degree or equivalent; JD/MBA preferred

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

This role will be responsible for supporting the day-to-day administrative and operational activities associated with a Partner’s client, practice, and administrative responsibilities, organizing priorities, coordinating support resources, managing information, and ensuring timely follow-through across a broad and fast-moving portfolio, while coordinating with the Partner and the Partner’s professional support teams to support the Partner’s firm responsibilities, including, billing and collections, new matter intake, conflicts clearance, timekeeping, and related processes. This role will be located in our New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Managing the operations of the Partner’s office, including intake, prioritization, delegation, tracking, escalation, and completion of requests and commitments among the Partner’s administrative teams and external constituents to resolve outstanding items in a timely and efficient manner
• Serving as a strategic partner, trusted advisor, and sounding board to the Partner, establishing short- and long-term planning processes and identifying protocols for matters requiring the Partner’s attention, delegation, or referral to another resource
• Supporting preparation for significant meetings and engagements, including by preparing and editing communications, notes, talking points, presentations, correspondence, and materials as directed by and on behalf of the Partner
• Maintaining an awareness of the Partner’s practice and market trends, and distilling business, operational, and market information into clear summaries and decision points
• Developing and maintaining productive relationships with attorneys, practice management professionals, and business services teams to facilitate communication and collaboration on matters relating to the Partner’s practice and firm obligations, acting on behalf of the Partner as directed by the Partner
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess strong strategic thinking and business acumen, with the ability to provide clear, practical recommendations to a senior leader
• Exhibit strong analytical and practical problem-solving skills, with the ability to translate complex information into clear recommendations and action plans
• Demonstrate excellent written and verbal communication skills, including the ability to synthesize information and prepare communications for senior stakeholders

And have:

• A bachelor’s degree or equivalent; a JD, MBA, related master’s degree, or equivalent advanced training, preferably
• An equivalent combination of education and experience may be considered
• A minimum of six (6) years of progressively responsible experience in administration, operations, project management, executive support, practice management, or a related professional services function, preferably
• Demonstrated experience coordinating complex initiatives, supporting and advising senior stakeholders, managing administrative support resources, and handling sensitive professional and authorized personal matters in a high-trust environment
• Experience in a legal, professional services, corporate, or similarly complex environment, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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Pay Range

USD $200,000.00 - USD $250,000.00 /Yr.