Senior Administrative Coordinator

Grantmakers for Southern Progress; St. Augustine South (FL); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Grantmakers for Southern Progress in Florida is seeking a Senior Administrative Coordinator to oversee daily operations, coordinate office communications, and support staff with logistics and scheduling. This full-time role reports to the Director.

You will maintain a master calendar, organize staff retreats and events, and handle travel arrangements for the executive team, ensuring tasks are completed efficiently and on time.

Responsibilities

• Coordinate office communications and facilitate key tasks and procedures.
• Maintain a master schedule of all meetings and commitments for the organization.
• Provide logistical support for staff retreats, special events, and convenings.
• Coordinate the executive team’s daily schedule, meeting logistics and travel arrangements.

Job description

Grantmakers for Southern Progress (GSP) is a membership-based network of philanthropic leaders, practitioners, and individuals dedicated to leveraging resources for structural change in the South. GSP is designed to transform philanthropic giving and practice in the South, prioritizing equity-focused structural change.

We envision a growing network of philanthropic organizations and actors who fund across various tools and strategies. Our network explicitly intends to increase investments in organizations led by people of color seeking to build political power, economic opportunity, and social inclusion. GSP works towards philanthropy being in accountable relationships with directly affected communities. Therefore, we encourage and support our members to listen to and work with social justice movements and organizations working for racial, economic, and gender justice.

ABOUT THE POSITION

The Senior Administrative Coordinator will play a critical role in managing the organization’s daily operations. In this role, you will manage the organization’s administrative needs and work closely with team coordinators to ensure all tasks are accomplished in a timely and efficient manner. Primary functions will include: coordinating office communications and facilitating key tasks and procedures, maintaining a master schedule of all meetings and commitments for the organization, providing logistical support for staff retreats, special events, and convenings; and coordination of the executive team’s daily schedule, meeting logistics and travel arrangements. This full-time position reports to the Director.