Senior Administrative Assistant — Training & Operations

City of Scottsdale, AZ; United States; Remote; USD 64,000 - 75,000; Full time

Benefits offered by this job

Paid holidays

Vacation/Sick leave

Medical & Dental & Vision

Life Insurance

Tuition reimbursement

ASRS retirement plan

Pet insurance

Bilingual pay

Job summary

The City of Scottsdale seeks a Senior Administrative Assistant to provide advanced administrative and operational support to the Police Department Training Unit. You will coordinate training programs, maintain records, prepare reports, and handle purchasing and budget documentation, while liaising with department staff and outside vendors.

Strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced public safety setting are essential.

Qualifications

• High school diploma or GED required.
• Four years of administrative support experience with customer service/public contact.
• Some college coursework preferred.

Responsibilities

• Coordinates completion of technical and administrative reports, meeting minutes, and other management related reports.
• Prepares accurate annual financial reports using document publishing software. Coordinates printing and distribution of final document.
• Coordinates day-to-day business operations for office including serving as first point of contact for customers by phone and in-person.
• Listens and communicates effectively with internal and external customers.
• Ensures timely documentation and imposed deadlines are met.
• Provides quality customer service in the course of professional duties and responsibilities.
• Operates a computer and utilizes relevant business software applications and applicable databases.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Multitasking

Customer service

Education

High School diploma or GED

Some college coursework

Tools

Microsoft Office

Document publishing software

Job description

The City of Scottsdale seeks a Senior Administrative Assistant to provide advanced administrative and operational support to the Police Department Training Unit. You will coordinate training programs, maintain records, prepare reports, and handle purchasing and budget documentation, while liaising with department staff and outside vendors.

Strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced public safety setting are essential.