Senior Administrative Assistant Surgical Oncology

bannerhealth; United States; Sur place; USD 35 000 - 52 000; Plein temps

Résumé du poste

Banner Health in Gilbert, Arizona, is seeking a Senior Administrative Assistant to support senior leaders with clerical and administrative tasks of moderate complexity. The role requires judgment and discretion on a periodic basis and follows a Monday–Friday, 8am–5pm schedule.

The position works within Banner MD Anderson Cancer Center’s administrative team, providing calendar management, meeting coordination, travel arrangements, and preparation of reports and summaries to support executive

Qualifications

• High school diploma or GED required.
• 3–4 years of progressive administrative support experience.
• Strong written communication and proofreading skills.
• Ability to type accurately from rough drafts.

Responsabilités

• Handle clerical and administrative tasks for senior leaders.
• Maintain supervisor calendars and arrange meetings.
• Coordinate hotel and travel for extended trips.
• Prepare reports, presentations, and summaries.
• Screen calls and visitors; provide information.
• Oversee department staff workflows and training.

Connaissances

Administrative support

Communication skills

Formation

High school diploma/GED

Description du poste

Primary City/State: Gilbert, Arizona

Department Name: Admin-Clinic

Work Shift: Day

Job Category: Administrative Services

Great careers start with great training. The people of Banner Health are focused on delivering excellent care to our patients. In return, we are committed to excellence in personal development for all our team members.

At Banner MD Anderson Cancer Center, patients experience customized, comprehensive and compassionate cancer care. We travel through the cancer journey with patients, supporting their unique medical and personal needs every step of the way. We believe patient care is most effective when it's truly collaborative. Our evidence-based, multidisciplinary approach brings together physicians from all cancer specialties to provide highly coordinated and compassionate care.

As an Senior Administrative Assistant on our team, you will support senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

Schedule: Monday - Friday, 40hrs., 8am-5pm

At Banner Medical Group, you'll have the opportunity to perform a critical role in the community where you practice. Banner Medical Group provides both primary and specialty care throughout the communities in which Banner Health operates. We do this in a variety of settings - from smaller group practices like our Banner Health Clinics in Colorado and Wyoming, to large multi-specialty Banner Health Centers in the metropolitan Phoenix area. We currently have more than 1,000 physicians and more than 3,500 total employees in our group and are seeking others to enhance our ability to deliver our nonprofit mission of providing excellent patient care.

POSITION SUMMARY

This position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

CORE FUNCTIONS

• 1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.
• 2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.
• 3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.
• 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.
• 5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.
• 6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.
• 7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.
• 8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
• 9. This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with senior leaders, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required. Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocab