Senior Administrative Assistant Surgical Oncology

Banner Health; Gilbert (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Banner Health in Gilbert, AZ seeks a Senior Administrative Assistant to support senior leadership with clerical and administrative services of moderate complexity. The role requires discretion, strong judgment, and the ability to handle diverse tasks in a fast-paced environment.

Responsibilities include calendar management, scheduling, travel arrangements, preparing reports and presentations, and coordinating communications with internal and external stakeholders.

Qualifications

• Minimum three to four years of administrative support experience at a progressively responsible level.
• Strong written communication skills and ability to edit and proofread business documents.
• Ability to type accurately from rough drafts and dictate material with standard business vocabulary.
• Ability to manage calendars, schedule meetings, and coordinate travel arrangements as needed.
• Excellent oral, written, and interpersonal communication skills across all levels of the organization.

Responsibilities

• Handles a wide variety of clerical and administrative tasks for senior leaders, including summarizing materials and coordinating information.
• Interprets requests and directs action or notifies the executive when necessary.
• Coordinates and completes recurring and one-time projects as directed by supervision.
• Screens calls and visitors, providing information and routing to appropriate staff.
• Maintains supervisor's calendar, arranges meetings and travel, and prepares reports and presentations.
• Performs administrative support with initiative and independent decision-making within scope of role.
• May assist in hiring, training, and supervising department staff.
• Engages across organizational lines and interacts with senior leaders, board members, physicians, and community partners.
• Operates with professional image and confidentiality in all dealings.

Skills

Administrative support

Written communication

Scheduling

Calendar management

Interpersonal skills

Education

High school diploma

Associate's degree (preferred)

Tools

Microsoft Office

Word processing

Job description

Primary City/State:Gilbert, ArizonaDepartment Name:Admin-ClinicWork Shift:DayJob Category:Administrative ServicesGreat careers start with great training. The people of Banner Health are focused on delivering excellent care to our patients. In return, we are committed to excellence in personal development for all our team members. Apply today.At Banner MD Anderson Cancer Center, patients experience customized, comprehensive and compassionate cancer care. We travel through the cancer journey with patients, supporting their unique medical and personal needs every step of the way. We believe patient care is most effective when it’s truly collaborative. Our evidence-based, multidisciplinary approach brings together physicians from all cancer specialties to provide highly coordinated and compassionate care.As an Senior Administrative Assistant on our team, you will support senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.Schedule: Monday - Friday, 40hrs., 8am-5pmAt Banner Medical Group, you'll have the opportunity to perform a critical role in the community where you practice. Banner Medical Group provides both primary and specialty care throughout the communities in which Banner Health operates. We do this in a variety of settings - from smaller group practices like our Banner Health Clinics in Colorado and Wyoming, to large multi-specialty Banner Health Centers in the metropolitan Phoenix area. We currently have more than 1,000 physicians and more than 3,500 total employees in our group and are seeking others to enhance our ability to deliver our nonprofit mission of providing excellent patient care.POSITION SUMMARYThis position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.CORE FUNCTIONS1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.9. This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with senior leaders, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.MINIMUM QUALIFICATIONSHigh school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.PREFERRED QUALIFICATIONSAssociate's degreeAdditional related education and/or experience preferred.EEO Statement:EEO/Disabled/VeteransOur organization supports a drug-free work environment.Privacy Policy:Privacy Policy