Senior Administrative Assistant, R&D Operations

Hollister Incorporated; Libertyville (IL); On-site; USD 62,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Job summary

Hollister Incorporated, based in Libertyville, IL, seeks an experienced Senior Administrative professional to provide executive support to senior leaders. This role manages calendars, meetings, travel, and confidential communications in a global environment.

Ideal candidates bring 6+ years of progressive administrative experience, strong collaboration across departments, and a proven ability to handle sensitive information with discretion.

Qualifications

• Associate's Degree with minimum 6 years of related experience.
• Experience supporting senior leaders in a fast-paced, global environment.
• Proficiency with calendar, travel, and expense management.

Responsibilities

• Provide high-level executive support to senior leaders, including calendar ownership and meeting coordination.
• Arrange domestic and international travel, including visa requirements, logistics, and expense reporting.
• Draft, edit, and distribute confidential correspondence, reports, presentations, and communications.
• Serve as primary contact for internal and external stakeholders and appropriately triage requests.
• Plan and execute meetings, leadership sessions, events, and internal forums.

Skills

Calendar management

Executive support

Communication

Project coordination

Travel arrangements

Discretion & confidentiality

Cross-functional collaboration

Education

Associate's Degree

Tools

Excel

SAP

HRIS

SharePoint

Job description

Hollister Incorporated, based in Libertyville, IL, seeks an experienced Senior Administrative professional to provide executive support to senior leaders. This role manages calendars, meetings, travel, and confidential communications in a global environment.

Ideal candidates bring 6+ years of progressive administrative experience, strong collaboration across departments, and a proven ability to handle sensitive information with discretion.