Senior Administrative Assistant, Preclinical Education Office

Midwestern University; Downers Grove (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short/Long-term disability

Pet insurance

Flexible spending accounts

Paid holidays, sick/flex days, and PTO

403(b) retirement plan

Tuition reimbursement

Child care subsidy

Identity theft protection

Employee assistance program

On-site wellness facility

Job summary

Midwestern University in Downers Grove, IL seeks a Senior Administrative Assistant to provide clerical, administrative, and project support to the Office of the Associate Dean, Preclinical Education for the College of Dental Medicine-Illinois (CDMI).

The role includes coordinating calendars, preparing reports, supporting events, handling calls, mail, and credentialing records, and assisting in teaching and student activities with accuracy, discretion, and teamwork.

Qualifications

• High school diploma or equivalent required.
• 1-year certificate or Associate degree highly desired.
• 3-5 years relevant work experience.
• Strong written and verbal communication skills.

Responsibilities

• Greets and screens visitors and manages arrivals.
• Coordinates calendars, schedules, and meetings for faculty and students.
• Prepares technical, statistical, financial, and narrative reports and letters.
• Organizes events related to the College of Dental Medicine.
• Answers multi-line telephone system and takes messages.
• Manages mail flow and outgoing correspondence in a timely manner.
• Maintains credentialing records for faculty, staff, and students.
• Operates standard office equipment and uses MS Office and Nitro Pro.
• Supports Canvas, Reposndus, and Testing Center workflows for courses and modules.
• Arranges travel and reimbursement documents for administration, faculty, and external visitors.
• Provides backup support for staff and special projects.

Skills

Microsoft Office

OneDrive cloud

Communication

Calendar management

Education

High school diploma or equivalent

1-year certificate/Associate degree desirable

Tools

Canvas platform

Reposndus

Midwestern University Testing Center

Nitro Pro

Job description

Midwestern University in Downers Grove, IL seeks a Senior Administrative Assistant to provide clerical, administrative, and project support to the Office of the Associate Dean, Preclinical Education for the College of Dental Medicine-Illinois (CDMI).

The role includes coordinating calendars, preparing reports, supporting events, handling calls, mail, and credentialing records, and assisting in teaching and student activities with accuracy, discretion, and teamwork.