Senior Administrative Assistant - Office of Patient Experience

University of Texas MD Anderson Cancer Center; Houston (TX); Hybrid; USD 46,000 - 69,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Tuition assistance

Retirement plan

Wellness programs

Job summary

University of Texas MD Anderson Cancer Center seeks an Administrative Support professional to sustain the Office of Patient Experience. You will handle financial reporting, onboarding, travel, and scheduling for department leadership.

The role involves maintaining confidential HR files, coordinating meetings, and providing IT troubleshooting support for Service Excellence courses, with opportunities to contribute to a high-reliability, patient-centered culture.

Qualifications

• Required: 5 years Administrative/secretarial experience.
• Preferred: Associate's Degree or
• Preferred: Bachelor's Degree

Responsibilities

• Supports departmental online meetings and classes, including technical support, participant engagement, and attendance tracking.
• Maintains complex, confidential general and HR files for PFAP members.
• Coordinates administrative activities associated with the department.
• Assists team members with meeting coordination and stakeholder communications.
• Composes formal and informal correspondence.
• Creates and formats presentations.
• Purchases, maintains, and distributes parking vouchers and validations.
• Picks up and distributes departmental mail.

Skills

Administrative experience

Budgeting

Compliance

Project coordination

HR file management

Communication

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Tools

Concur

Resource One

Job description

Patient Experience partners with teams across the organization to deliver exceptional interactions. We work with you to connect safety, quality, human experience and financial health to create an environment that fosters optimal patient care.

Our goal is to develop and sustain a high reliability, patient-centered, value-driven culture within an integrated setting. We engage patients, caregivers, colleagues and all stakeholders to deliver care that aligns with our Service Excellence standards.

This position is essential to sustain the operational foundation of Patient Experience department. The role provides essential operational, financial, compliance, and administrative support for the Office of Patient Experience and is critical to the support of five major programs, including the Patient and Family Advisor (PFA) Program, Service Excellence Program, Communication Skills Training Programs (Comfort, SICG, and REDE), Provider Star Rating Transparency Program, and Press Ganey Patient Satisfaction Reporting and Recognition Program.

The position manages compliance of all required institutional annual training for all department employees including 90 CW (Patient and Family Advisors). Supports departmental financial reporting, contract funding accounts, asset management, procurement, travel, required off-site authorization for equipment, onboarding processes, and scheduling and administrative support to departmental leadership [director and associate directors].

Minimum Salary: $45,500

Midpoint Salary: $57,000

Maximum Salry: $68,500

MD Anderson offers:

• Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
• Group Dental, Vision, Life, AD&D and Disability coverage
• Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
• Paid institutional holidays, wellness leave, childcare leave and other paid leave programs
• Tuition Assistance Program after six months of service
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
• Employer paid life, AD&D and an illness-related reduced salary pay program
• Health Savings Account and Dependent Care Reimbursement flexible spending accounts
• Fertility benefits
• State of Texas longevity pay
• Extensive wellness, recognition, fitness, employee health programs and employee resource groups.

JOB SPECIFIC COMPETENCIES

Administrative Support

• Supports departmental online meetings and classes, including technical support, participant engagement, and attendance tracking.
• Maintains complex, confidential general and HR files for Patient and Family Advisor Program (PFAP) members.
• Coordinates administrative activities associated with the department.
• Assists team members with meeting coordination and stakeholder communications.
• Composes formal and informal correspondence.
• Creates and formats presentations.
• Purchases, maintains, and distributes parking vouchers and validations.
• picks up and distributes departmental mail.

Office Operations and Functionality

• Compiles financial reports and ensures timely submission of required reports and documents, including reconciliations and audits.
• Manages staff travel and expenses in the Concur system, including reservations and travel reimbursement processing.
• Assists with internship program onboarding.
• Maintains inventory of departmental assets and office supplies and processes purchase requisitions and vendor payments using the Resource One system.
• Serves as administrative support for Service Excellence courses in real time, including troubleshooting participant IT issues, tracking participant activity, and supporting facilitators during class sessions.

Departmental Projects

• Determines priorities and monitors the status of special projects as assigned.
• Coordinates meetings, conferences, recognition events, rounding activities, classes, and special programs, including room reservations, attendee coordination, catering, parking, room/building access, equipment procurement, agenda and presentation preparation, packet preparation, and meeting minutes.
• Uses Service Standards to communicate and interact with stakeholders.

Other duties as assigned.

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree or
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: 5 years Administrative/secretarial experience. or
• Required: 3 years Required experience with Associate's degree. or
• Required: 1 year Required experience with Bachelor's degree.

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 45,500
• Midpoint Salary: US Dollar (USD) 57,000
• Maximum Salary : US Dollar (USD) 68,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No