Senior Administrative Assistant- Legal

Phillips 66; Houston (TX); On-site; USD 82,000 - 100,000; Full time

Benefits offered by this job

VCIP bonus

401k match

Pension plan

Medical, Dental, Vision

Well-being programs

Job summary

Phillips 66 is seeking a Senior Administrative Assistant to provide high-level support to the Vice President, Communications and Public Affairs and the Vice President, Chief Compliance Officer. The role coordinates priorities, manages calendars, travel, and expenses while safeguarding sensitive information in a fast-paced environment.

You will work with senior leaders and partners, maintain organized records, support meetings and communications, and drive efficiency through standardized

Qualifications

• Legally authorized to work in the United States.
• High school diploma or GED equivalent.
• 5+ years of experience supporting senior executives or leadership teams.
• Proficiency with Microsoft Office applications and virtual meeting platforms (Teams/Webex).
• Strong written communication, proofreading, and presentation support.
• Ability to manage multiple calendars, deadlines, and stakeholders simultaneously.
• Ability to travel two to three times per year, or as needed.
• Experience coordinating executive meetings, events, and visitor logistics.
• Ability to adapt to a fast-paced, high visibility environment.

Responsibilities

• Provide comprehensive administrative support to the VPs and executive staff.
• Manage calendars, meetings, and cross-time-zone coordination.
• Coordinate leadership and staff meetings, events, and executive visits.
• Prepare briefing materials, agendas, and executive communications.
• Arrange domestic and international travel and reconcile expenses.
• Support budget and expense management and maintain financial records.
• Maintain organized document storage, team sites, and shared mailboxes.
• Support the use of business technology and workflow systems.
• Assist facilities, IT, and meeting support needs as needed.
• Establish and reinforce administrative processes across departments.
• Handle confidential information with discretion and professionalism.
• Perform special projects and additional responsibilities.

Skills

Executive support

Calendar management

Travel coordination

Budget/expense support

Discretion

Communication

Multitasking

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Teams

Webex

Job description

Phillips 66 & YOU - Together we can fuel the future

The Senior Administrative Assistant provides high-level administrative and operational support as a shared resource to the Vice President, Communications and Public Affairs and Vice President, Chief Compliance Officer.

This role works closely with senior leaders, executive support staff, internal partners, and external stakeholders to coordinate priorities, manage complex logistics, and support the effective operation of three departments. The successful candidate brings sound judgment, discretion, strong organizational skills, and a proactive approach to managing competing demands in a fast-paced environment.

What You’ll Do

• Provide comprehensive administrative support to the Vice President, Communications and Public Affairs and Vice President, Chief Compliance Officer, including effective management of time, priorities, information, and sensitive matters.
• Manage calendars and schedules including scheduling meetings, resolving conflicts, coordinating across time zones, and protecting time for priority work.
• Coordinate leadership meetings, staff meetings, team events, offsites, executive visits, and other engagements.
• Review and coordinate briefing materials, presentations, correspondence, meeting agendas, and other executive communications.
• Arrange domestic and international business travel, coordinate changes, and complete monthly expense reconciliation accurately and on time.
• Support budget and expense management activities, including processing invoices, coordinating purchase-related requests, and maintaining organized financial records.
• Maintain organized document storage systems, team sites, shared mailboxes, distribution lists, and records in accordance with company practices.
• Support the effective use of business technology, including Microsoft Office applications, Teams, Webex, approved AI-enabled tools, and other company workflow systems.
• Coordinate office operations and resolve or elevate facilities, maintenance, information technology, and meeting support needs.
• Establish and reinforce consistent administrative processes that improve coordination, responsiveness, and service across the supported departments.
• Handle confidential information with discretion and maintain a high level of professionalism in interactions with employees, leaders, and external stakeholders.
• Perform special projects and additional responsibilities as assigned.

What You’ll Bring- Required

• Legally authorized to work in the job posting country
• High school diploma or GED equivalent
• 5 or more years of experience supporting senior executives, executive offices, or leadership teams
• Proficiency with Microsoft Office applications and virtual meeting platforms such as Teams and Webex.
• Strong written communication, proofreading, and presentation support skills
• Demonstrated ability to manage multiple calendars, deadlines, and stakeholders simultaneously
• Ability to travel two to three times per year, or as needed, to support onsite meetings and events
• Experience coordinating executive meetings, events and visitor logistics
• Ability to manage multiple priorities in a fast-paced, high visibility environment
• Ability to anticipate needs and adapt quickly to changing circumstances

What Makes You Stand Out- Preferred

• Bachelor’s degree
• Advanced Excel and PowerPoint experience
• Understanding of and adaptability to digital technology and evolving ways of working
• Ability to work effectively and collaboratively with individuals at all levels, from peers to senior leadership
• Flexibility and willingness to support a wide range of administrative responsibilities, including occasional work outside normal business hours for onsite meetings and events
• Strong interpersonal, organizational, and attention-to-detail skillsAbility to proactively solve problems, exercise sound judgment, and deliver results

Compensation Range

This position has a base salary range of $81,900 - $100,100.

Total Rewards

Learn more about Phillips 66 Total Rewards.

Benefits

Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being - physical, emotional, social, and financial - is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results - personally and professionally.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

Phillips 66 is an Equal Opportunity Employer