Senior Administrative Assistant II

Futureshaper.com; Redwood City (CA); On-site; USD 96,000 - 120,000; Full time

Job summary

A clinical-stage precision oncology company in Redwood City seeks an experienced Administrative Support professional. This role involves providing high-level support to leadership, managing logistics for meetings, and assisting with recruitment activities. The ideal candidate will have a robust background in executive support and excellent communication skills, contributing to the success of a mission-driven team.

Qualifications

• 10+ years executive level support experience.
• Ability to handle sensitive information.
• Excellent verbal and written communication skills.

Responsibilities

• Provide high-level administrative support including scheduling and travel coordination.
• Handle recruitment and onboarding activities.
• Coordinate meetings and logistics for executive leadership.

Skills

Organizational skills

Project management skills

Communication skills

Detail oriented

Professional demeanor

Proactive

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Revolution Medicines is a clinical-stage precision oncology company focused on developing novel targeted therapies to inhibit frontier targets in RAS-addicted cancers. The company’s R&D pipeline comprises RAS(ON) Inhibitors designed to suppress diverse oncogenic variants of RAS proteins, and RAS Companion Inhibitors for use in combination treatment strategies. As a new member of the Revolution Medicines team, you will join other outstanding professionals in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.

The Opportunity:

As an important member of the organization, you will provide high level administrative support for defined functional groups, their leadership teams and staff including:

• Heavy calendaring using Outlook, including the coordination of internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.

• Interaction with key partners in planning meetings and coordinating all logistics in partnership with functional leaders.

• Plan and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.

• Plan and coordinate domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs; this may require evening or weekend support, depending on the travel requirements.

• Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested.

• Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.

• Coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.

• Coordinate expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed.

• In partnership with other administrative staff, be a key team-player to provide overall general support as needed:

  • Assist with maintaining the kitchens, conference rooms, and general supplies.

  • Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors.

  • Maintain necessary filing systems as needed.

  • Support Company events in partnership with HR and admin team.

  • Support other projects and assignments as requested.

Required Skills, Experience and Education:

• Ten (10) + years executive level support experience.

• Ability to recognize and appropriately handle highly sensitive and confidential material and information.

• Strong organizational, project and time management skills; detail oriented.

• Ability to prioritize/multi-task projects and demands effectively.

• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.

• Professional demeanor and team-player while maintaining positive, team-focused attitude.

• Proactive and excellent self-initiative.

• Excellent verbal and written communication skills.

Preferred Skills:

• Biotechnology experience highly preferred.

• Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.

The base salary range for this full-time position is $96,000 to $120,000 for candidates working onsite at our headquarters in Redwood City, CA. The range displayed on each job posting is intended to be the salary for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our salary ranges are determined by role, level, and location. Individual pay is determined by multiple factors, including job-related skills, experience, market dynamics, and relevant education or training.

Please note that base salary is one part of the overall total rewards program at RevMed, which includes competitive cash compensation, robust equity awards, strong benefits, and significant learning and development opportunities.

Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition, and veteran status.

Revolution Medicines takes protection and security of personal data very seriously and respects your right to privacy while using our website and when contacting us by email or phone. We will only collect, process and use any personal data that you provide to us in accordance with ourCCPA NoticeandPrivacy Policy.For additional information, please [e-mail].

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