Administrative Assistant II

Pacific Clinics, Inc.; Morgan Hill (CA); On-site; USD 80,000 - 100,000; Part time

Job summary

A leading nonprofit behavioral health provider in California is seeking a part-time Administrative Assistant to support program needs and ensure efficient administrative operations. Responsibilities include managing communications, vital signs for patients, and providing exceptional customer service while adhering to the agency's mission of serving diverse populations.

Benefits

Comprehensive Medical, Dental & Vision benefits

Employer Paid Long-Term Disability & Basic Life Insurance

401K Employer Match up to 4%

Competitive Time Off Plans

Qualifications

• 2 years experience in a related field is required.
• Intermediate skills with Microsoft applications, especially Word, Excel, and PowerPoint.

Responsibilities

• Support needs of the program, including vital signs for patients.
• Provide administrative support to staff and ensure tasks are completed.
• Maintain daily calendar, manage meetings and communications.

Skills

Clerical Skills

Communication

Problem Solving

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

MH-17060 Monterey Rd
17060 Monterey Rd
Morgan Hill, CA 95037, USA

MH-17060 Monterey Rd
17060 Monterey Rd
Morgan Hill, CA 95037, USA

• Pay or shift range: $23.43 USD to $28.81 USD
  
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

What We Offer

• The initial compensation for this position ranges from $23.43 to $28.81 an hour.
• Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations.
• The salary may also vary if you reside in a different location than the location posted.

Benefits We Offer

• Benefits eligibility starts on day ONE!
• We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!
• Employer Paid Long-Term Disability & Basic Life Insurance
• 401K Employer Match up to 4%
• Competitive Time Off Plans (may vary by employment status)
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.

Who We Are

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.

Who We Serve

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.

JOB SUMMARY

Schedule: (Part-time) Monday 8am to 430pm, Wednesday 8am to 12pm, and Friday 8am to 430pm.

This position will support needs of the program and completing vital signs for patients who see the psychiatrist.

Works within the vision, mission and philosophy of the agency, Provides administrative support to staff across programs to ensure information is relayed effectively and administrative tasks are completed to support project completion, program maintenance and interdepartmental communications as assigned. Utilizes and organizes the maintenance of office equipment, provides phone coverage and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized fashion.

RESPONSIBILITIES AND DUTIES

1. Demonstrates mastery of Administrative Assistant I job description competencies.

2. As a representative of the agency, provides consistent, effective customer service and maintains appropriate professional communication with members of outside agencies, vendors, youth, and/or families as well as internal customers across programs and departments.

3. Manages and maintains daily calendar, meetings, performs specific work procedure assignments, acts as a liaison between finance and programs, provides reports and data internally and externally as required.

4. Takes minutes and exercises judgment about what is included.

5. Manages office supply needs, performs routine maintenance on office equipment (toner and paper for fax copier, removing paper jams from fax or copier).

6. Initiates contact and implements defined safety procedures in event of an emergency.

7. Initiates collaborative participation in the work of committees, task forces and with co-workers to support desired organizational outcomes; provides back up on administrative tasks as requested.

8. Coordinates efforts in and between departments in response to program, facility, finance and or transportation needs when necessary.

9. Ensures compliance with processes for payment, petty cash or mileage reimbursement, purchasing invoices, or credit card statements; meets corporate, regional and department standards regarding assigned tasks, processes and procedures.

10. Maintains knowledge of programs, practice principles and department goals.

11. Maintains accurate and timely data entry and other clerical practices.

12. Adheres to standards regarding the handling of confidential information.

13. Conducts audits and participates in IS billing documentation comparisons to ensure accurate payment.

14. Develops and streamlines the work processes for purpose of effective and efficient work procedures.

15. Provides information and supports feedback processes with managers

16. Performs other related responsibilities, as assigned to support specific department/business needs.

JOB SPECIFIC COMPETENCIES

• Clerical Skills

CORE ABILITIES

Ability to:

• Maintain positive work relationships in a respectful and collaborative manner.

• Maintain good communication to ensure others have necessary information.

• Maintain self-initiative, reliability, and resolve problems in a timely manner.

• Sensitivity to working with culturally diverse populations.

• Creativity, innovation, resource utilization, and team player.

• Equipment selection and repair.

• Research, plan, monitor and implement.

• Quality assurance, and troubleshoot.

• Persuade, and negotiate.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

MINIMUM EDUCATION AND/OR EXPERIENCE

• High school diploma or GED required.

• Two (2) years of experience in the field or related area, including intermediate skills with Microsoft applications (especially Word, Excel, and PowerPoint).

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Equal Opportunity Employer

We will consider for employment qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.

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Skills

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Education

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Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.