Senior Administrative Assistant - Hybrid, San Antonio, TX

Solventum; San Antonio (TX); Hybrid; USD 49,000 - 61,000; Full time

Job summary

An innovative company is seeking a Senior Administrative Assistant to enhance efficiency and support decision-making. This role involves managing schedules, coordinating meetings, and providing administrative support to ensure smooth operations. You will collaborate with a diverse team and play a crucial role in driving organizational success. If you are detail-oriented, resourceful, and ready to make an impact in a dynamic environment, this opportunity is perfect for you. Join a forward-thinking organization committed to improving lives through healthcare solutions.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Retirement Benefits

Flexible Spending Accounts

Qualifications

• Two years of administrative support or customer service experience.
• Strong proficiency in Microsoft Office Suite required.

Responsibilities

• Support Area Vice President with calendar management and travel.
• Coordinate meetings and manage Outlook distribution lists.

Skills

Microsoft Office Suite

Customer Service

Organizational Skills

Communication Skills

Problem Solving

Education

Bachelor's Degree

High School Diploma/GED

Tools

WorkDay

Concur

Salesforce.com

Job description

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers' toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You'll Make in this Role

A Senior Administrative Assistant enhances efficiency, improves communication, supports decision-making, ensures organization, manages projects, ensuring your executives and department/team focus on our department strategies and goals.

As a Senior Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Supporting Area Vice President including calendar management, scheduling, report generation/management, travel support, and general administrative assistance.
• Additional administrative support to the assigned area sales team.
• Troubleshoot IT and compliance concerns and including but limited to expense and travel issues while ensuring the teams are operating within corporate policy.
• Process multiple tasks for onboarding, offboarding and transfer of employees.
• Coordinate meetings and submit tradeshow/convention coverage requests in alignment with compliance policies.
• Manage Outlook distribution lists and sales rosters
• Handle special project requests

Your Skills and Expertise

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor's Degree or higher AND two (2) years of administrative support or customer service experience in a private, public, government or military environment

OR

• High School Diploma/GED from AND six (6) years of administrative support or customer service experience in a private, public, government or military environment

In addition to the above requirements, the following are also required:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Additional qualifications that could help you succeed even further in this role include:

• Display high degree of resourcefulness, effectively work with tight deadlines
• Experience with employee data systems and CRM, e.g., WorkDay, Concur, Salesforce.com.
• Independently sets own goals and deadlines dependent on deliverables
• Capable of working with minimal supervision
• Flexible, energetic, dependable and a team player
• Excellent attention to detail
• Strong organizational skills
• Consistent and thorough communicator and planner
• Strong written and verbal communication skills
• Ability to work well with and respect all levels of the organization

Work location: Hybrid, San Antonio, TX

Travel: May include up to 5%

Relocation Assistance: Not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

Solventum offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope.

Applicable to US Applicants Only

The expected compensation range for this position is $49,206 - $60,141, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process. Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Solventum is an equal opportunity employer. Solventum will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

Solventum Global Terms of Use and Privacy Statement

Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at Solventum are conditioned on your acceptance and compliance with these terms.

Please access the linked document by clicking here , select the country where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the
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