Senior Administrative Assistant - Healthcare Operations

Rush University Medical Center; Chicago (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

Rush University Medical Center in Chicago, IL seeks an Administrative Assistant 3 to work independently on multiple tasks while maintaining confidentiality. You will compose letters and reports, plan and complete assignments with minimal direction, and support executive staff in a fast-paced healthcare setting.

The role requires strong communication, organizational, and problem-solving skills, plus advanced MS Office proficiency and calendar management.

Qualifications

• High School Diploma.
• Five years’ administrative experience in a healthcare setting.
• Strong project and time management skills.
• Proactive and resourceful.
• Customer-focused.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills (Excel, Access, PowerPoint) and scheduling/calendar software.

Responsibilities

• Typing correspondence and preparing PowerPoint presentations.
• Prepare and schedule meetings.
• Manage daily operations, set priorities, and meet deadlines with minimal direction.
• Exercise discretion and independent judgment for confidential matters.
• Collect, organize, and analyze data for significant decisions.
• Manage calendars, schedule meetings, and prepare agendas with background information.
• Prepare confidential correspondence and reports; reconcile accounts payable requests.
• Answer calls, screen patients and visitors, and resolve issues per policies.

Skills

Project management

Time management

Microsoft Office

Communication

Multitasking

Education

High school diploma

Bachelor's degree

Tools

Excel

Access

PowerPoint

Scheduling software

Job description

Rush University Medical Center in Chicago, IL seeks an Administrative Assistant 3 to work independently on multiple tasks while maintaining confidentiality. You will compose letters and reports, plan and complete assignments with minimal direction, and support executive staff in a fast-paced healthcare setting.

The role requires strong communication, organizational, and problem-solving skills, plus advanced MS Office proficiency and calendar management.