Senior Administrative Assistant, Foundation

Seattle Children's; Seattle (WA); On-site; USD 61,000 - 91,000; Full time

Job summary

Seattle Children's is seeking an experienced administrative professional to provide high-level support to the Major Giving fundraising team, enabling leadership to operate efficiently across clinical care, groundbreaking research, and wrap-around services. You will manage complex calendars, coordinate travel, maintain CRM records, prepare meeting briefs, and assist with gift processing and correspondence.

Four years of related experience supporting senior leaders is expected; a Bachelor's degree

Qualifications

• High school diploma or equivalent.
• Minimum four years of related experience supporting high-level leadership (Manager+).
• Bachelor’s degree preferred. Healthcare/medical office experience preferred. Project management experience preferred.

Responsibilities

• Manage complex calendars, coordinate travel arrangements, and streamline day-to-day operations for fundraising leadership and team members.
• Maintain accurate CRM database records, prepare high-stakes meeting briefs, and assist with gift processing and correspondence.

Skills

Calendar management

Travel coordination

CRM management

Administrative support

High-level leadership support

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

CRM database

Job description

Provide high-level administrative support to our Major Giving fundraising team, who help drive philanthropic support for clinical care, groundbreaking research, and essential wrap-around services.

• Manage complex calendars, coordinate travel arrangements, and streamline day-to-day operations for fundraising leadership and team members.
• Maintain accurate CRM database records, prepare high-stakes meeting briefs, and assist with gift processing and correspondence.

This role requires independent judgment, efficient management of cross-functional processes, and accurate reporting that allows leadership to make timely decisions.

Required Education And Experience

High school diploma or equivalent experience.

Minimum four (4) years of related experience in the areas of customer service and/or office management including responsible administrative work supporting high level leadership (Manager+).

Preferred

Bachelor’s degree.

Healthcare/medical office experience.

Project management assistance experience.

Compensation Range

$29.16 - $43.73 per hour

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Affiantive Action Employer.